Budgets Manager

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

The Role

The Budgets and Contracts Manager will perform the budgeting process for assigned research sites and therapeutic areas. This is an individual contributor role that manages a budgeting process and uses existing tools, such as budget review guidelines and internal rate cards. This role will collaborate with the Headlands Research clinical trials site operations teams, our business development team, and external entities, to reach fully executed budgets in a timely fashion that maximizes Headlands’ sites speed to clinical trial starts and supports the network in receiving appropriate budgets for work performed. The Budgets and Contracts Manager should be comfortable working both collaboratively across varying levels and needs, as well as independently to manage competing priorities. This role plays a critical part in setting our sites and trials up for success.

Duties

• Directly responsible for the development and negotiation of clinical trial budgets for assigned projects and ensuring contracts are routed and executed timely

• Creates budget grids, negotiates budget and payment terms, and routes final documents for signatures

• Reviews, negotiates, and routes clinical trial budget and contract amendments for execution

• Collaborates with individual sites on their specific trial needs

• Works collaboratively, establishing and maintaining positive relationships with internal and external entities

• Utilizes internal systems of Devana and LinkSquares for internal and external communications

• Actively and effectively communicates status of budget negotiation with key internal and external stakeholders, escalating any issues that could impact project timelines or other aspects for study start-up

• Ensures timelines and goals are met

• Assist with special projects as needed

REQUIREMENTS

• Education - bachelors-degree in business or a health-related field required

• 3+ years of experience negotiating budgets and contracts in a clinical research setting (site, CRO or sponsor)

• Strong negotiation skills with a focus on securing favorable terms while managing multiple stakeholders’ needs

• Ability to analyze protocols and complex budget data and identify opportunities to maximize revenue

• Commitment to continuous improvement, staying updated on industry practices and proactively suggesting process enhancements to streamline budget management workflows

• Strong written and verbal communication skills

• High degree of accuracy and attention to detail

• Exceptional organizational skills, ability to multi-task

• Accomplishes work in accordance with scheduled objectives and effectively meets deadlines

• Independent, resourceful and a solutions-oriented with the ability to multitask in a fast-paced environment

• Self-starter with an ability to maintain high degree of professionalism and integrity

• Able to build effective working relationships and collaborate within the organization across all levels

• Demonstrates strong analytical, problem-solving skills

• Ability to generate creative ideas and solutions to everyday problems and company strategies

Position Type: Full Time, Permanent

Location: Fully Remote

Travel: 0%

Work Schedule: Monday - Friday, Regular Business Hours