Brokerage Operations Coordinator

Commercial / Multifamily Brokerage We are a top-performing and fast-moving multifamily investment sales team seeking an experienced Transaction Coordinator / Operations Administrator to manage deal flow and day-to-day operations with minimal oversight. This role is for someone who understands the context of commercial real estate transactions, can anticipate next steps, and takes ownership of communication, follow-ups, and details to keep deals moving smoothly.

The anticipated compensation range for this role is $30 - $35 per hour. The final compensation offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry, education, etc. Marcus & Millichap is a multi-state employer, and this salary range may not reflect positions that work in other states.

Responsibilities::
• Transaction and Deal Coordination
• Manage deals from listing through closing
• Draft and manage contracts, including listing agreements, extensions, addenda, offers, counters, contingency removals, and escrow documents, and send for signature via DocuSign.
• Track offers, counters, timelines, and contingencies
• Coordinate escrow-related items and client communication including inspections, appraisals, 9A retrofits, prelim, NHD, and closing logistics
• Set up and manage due diligence folders, audits, and seller needs lists
• Handle closing paperwork and internal closing submissions
• Maintain organized deal files and folder systems
• Keep internal trackers current (pipeline, closing logs, tour logs, offer tables)
• Update Trello (or similar tools) to reflect real-time deal progress
• Handle quick-turn requests with proper prioritization and communication
• Respond to inbound inquiries on a scheduled basis
• Upload, update, and remove listings on LoopNet, Crexi, MLS, LinkedIn/social media and company website
• Manage status changes, price updates, corrections, and extensions

What We Are Looking For::
• Prior experience in a transaction coordinator, admin, or operations role within commercial or multifamily real estate
• Strong understanding of deal flow, escrow, and due diligence
• High attention to detail and strong follow-through
• Ability to manage multiple transactions without step-by-step instruction
• Clear, professional written communication
• We’re looking for someone who can step in, take ownership, and operate with situational awareness.

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.