Brokerage Administrator

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada.

Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.

Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2024, the firm closed 7,836 transactions with a sales volume of approximately $49 billion.

The Brokerage Admin. provides comprehensive administrative support within a commercial real estate brokerage environment. This position is responsible for facilitating transactional processes related to property listings and sales, supporting onboarding and training efforts, and executing various administrative and marketing tasks that contribute to the success of the office.

Responsibilities :
• Process new listings and legal documents, including proofing and editing marketing packages for superior quality and use of grammar.
• Assist with the processing of sold and closed transactions as needed.
• Stay current with company applications, software tools, and policies relevant to Agents and Assistants; identify and coordinate training opportunities when appropriate.
• Create professional marketing and reporting materials
• Perform administrative tasks such as copying, scanning, proposal binding, and print production.
• Front desk and telephone responsibilities
• Assist with inventory management, maintaining office equipment, and general troubleshooting.
• May perform other duties as assigned.

Qualifications:
• Two (2) years of administrative experience (preferred, but not required).
• High School diploma required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong editing and proofreading skills.
• Professional appearance and demeanor.
• Excellent phone etiquette.
• Dependable, punctual, and professional.
• Friendly and proactive attitude with a willingness to learn.
• Demonstrated interest in adopting new software tools and exploring technical solutions to enhance office efficiency and workflows.
• Prior experience in real estate is helpful.
• Background in banking, finance, or legal office environments preferred.
• Knowledge of Adobe Creative Suite is a strong plus

Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.