BPO - HR & Admin Manager (Hybrid Setup)

KEY RESPONSIBILITIES:

Payroll Management:

• Coordinate and supervise the payroll process, including data entry, calculations, and reporting.

• Compute Salary Adjustments and Allowances within the payroll cut-off.

• Calculate Final Pay in a timely manner

• Implement and maintain payroll software or systems.

• Stay up-to-date with payroll software updates and enhancements.

• Stay informed about changes in payroll related laws and adjust processes accordingly.

• Prepare and generate various payroll reports, such as Payroll summaries, Year-to-date, and BIR reports such as 1601-C, 2316, and Alphalist.

• Coordinate with the System/Software provider for related concerns

Benefits Management:

• Oversee the administration of employee benefits programs, including company and government

• mandated benefits (Maternity, Sickness, and other Certifications)

• Oversee the enrollment and cancellation in benefits programs and process benefit claims

• Requesting budget for the advancement of payment of benefit claims

• Coordinate with benefits providers for related concerns

• Manage Leave Credits

• Calculate 13th Month Pay

• Review and approve financial assistance

Procurement Management:

• Identify and evaluate potential suppliers based on factors such as quality, price, and delivery time.

• Conduct supplier audits and assessments to ensure compliance with company standards and regulations.

• Develop and maintain a supplier database.

• Manage relationships with vendors

• Place purchase orders with suppliers.

• Purchasing of orders

• Coordinate and monitor purchase orders to ensure timely delivery to the vendor.

• Resolve any purchase order discrepancies or issues.

• Coordinate with the various departments to ensure sufficient inventory levels.

• Identify opportunities for cost reduction through negotiation, consolidation of purchases, or alternative sourcing

• Requesting Budget, Liquidation or Reimburse Purchased Orders

ADDITIONAL RESPONSIBILITIES:

Employee Movement:

• Oversee transfers, promotions, resignations, floatings and offboarding.

• Ensure proper documentation and smooth transition processes for employee movements.

Disciplinary Action:

• Oversee the administration of disciplinary procedures in line with company policies and labor laws.

• Ensure fair investigations and hearings related to employee misconduct.

• Review and issue notices, warnings, and recommend appropriate corrective actions when necessary.

HR Data Records & Filing:

• Oversee the maintenance of accurate employee records and HR databases

• Safeguard confidential HR information and ensure proper documentation and organized filing systems.

DOLE Compliances:

• Ensure full compliance with Department of Labor and Employment (DOLE) regulations.

• Oversee the preparation and submission of mandatory reports (e.g., establishment reports, compliance audits).

• Keep the company updated with new labor laws and regulations.

Policy Creation & Implementation:

• Participate in the development, review, and implementation of company policies and procedures.

• Oversee the proper communication and enforcement of policies across all levels of the organization.

Performance Management & Employee Relations:

• Oversee performance evaluation processes and appraisal systems.

• Handle employee grievances, mediate workplace conflicts, and foster harmonious employee relations.

• Lead initiatives to promote a positive workplace culture and employee engagement.

Administrative Management:

• Supervise general office administration (supplies, facilities, permits, contracts).

• Ensure compliance with health, safety, and security standards in the workplace.

• Support management in organizational planning and corporate social responsibility (CSR) initiatives.