Bookkeeping Assistant

Help Wanted: Bookkeeping Assistant to Controller

Location: Florida, NY (on-site)

Type: Full-time

Compensation: Competitive, based on experience

Date: Immediate

Are you detail-oriented, reliable, and thrive behind the scenes? We're looking for a sharp and dependable Bookkeeping Assistant to join our high-performance team and directly support our Controller in managing the day-to-day financial operations of a fast-moving, multi-brand company.

Who We Are

We’re a dynamic e-commerce and light manufacturing business with a national footprint, dozens of employees, and complex operations across multiple brands. Our finance department is lean and effective and now, we're looking to add someone who can take charge of essential tasks.

Responsibilities

Assist the Controller in daily bookkeeping tasks and monthly closing activities.

Help manage and categorize transactions in QuickBooks Online.

Monitor AP/AR and assist with invoicing and collections.

Maintain organized digital records and financial files.

Help prepare reports, spreadsheets, and documentation for tax filings and financial reviews.

Assist with purchase order entry and vendor follow-ups when needed.

Handle ad hoc finance and admin projects.

Requirements

2+ years of bookkeeping experience, preferably in a fast-paced or multi-entity business.

Working knowledge of QuickBooks Online with the will and ability to learn.

Solid understanding of accounting principles and basic financial reports.

Proficient in Excel or Google Sheets.

Extreme attention to detail, time management, and a love for organization.

Ability to prioritize and manage multiple tasks independently.

Trustworthy and discreet with confidential information.

Strong communication skills, verbal and written.

Bonus Points For

Experience working in e-commerce, manufacturing, or inventory-heavy businesses.

Familiarity with SellerCloud, Shopify, or related platforms.

Prior experience assisting a controller or finance manager.

Why You’ll Love Working Here

You’ll be a key part of a well-run, high-growth company.

Stable environment with leadership that values precision and accountability.

Room to grow with mentorship from a seasoned Controller.

Work in a supportive, fast-paced team with real impact.

No corporate bureaucracy just results, speed, and execution.

How to Apply

Email your resume along with a brief cover letter highlighting your relevant experience and why you're an excellent fit for this role.

Send to [email protected]

We move fast if you're qualified and serious, you'll hear back quickly.

Expected hours: 40 per week

Benefits:

Health insurance

Paid time off

Schedule:

8 hour shift

Supplemental Pay:

Bonus opportunities

Yearly bonus