Bookkeeper

General Description 
Job summary: The bookkeeper shall execute and record all financial transactions in a timely 
manner and maintain accurate books within legal compliance.
Hired by: Hired by Business Manager
Responsible to: Responsible to Business Manager 
Supervises: None 
Evaluated: Evaluated by the Business Manager using the criteria established in this job description. 
Type of position: This is a non-exempt, part-time position paid at an hourly rate; approximately 15 – 20 
hours/week. 

Required Spiritual Qualities 
The bookkeeper will: 

Acknowledge Christ as Savior and seek to live life as His disciple.

Believe the Bible to be the inspired, the only infallible, authoritative, Word of God.

Believe and actively support the school’s Statement of Faith and Lifestyle Statement

Be a Christian role model in attitude, speech, and actions toward others (Luke 6:40).

Actively participate in a local Bible-believing church.

Required Professional Qualities 
The bookkeeper will:

Possesses great organizational skills and good follow-through on tasks and projects.

Possesses excellent spelling and grammar.

High degree of accuracy and attention to detail. 

Ability to protect the confidentiality of the school and its families.

Work well with the teachers and staff of the school. 

Proficient in Word and Excel applications.

Experience with QuickBooks Online. 

FACTS billing experience preferred.

Thorough knowledge and understanding of non-profit accounting principles is preferred.

Essential Responsibilities 
The bookkeeper will:

Perform payroll functions in an accurate and timely manner.

Submit payroll and sales taxes in a timely manner.

Maintain accurate, complete, and up-to-date records of all financial transactions.

Perform account payable functions including reviewing and processing payments.

Perform account receivable functions including invoicing, deposits, collections, and revenue 
recognition.

Prepare tuition estimates for enrolling families with properly applied financial aid and discounts. 

Track donation and grant monies for proper reporting.

Conduct reconciliation of all accounts on an as-needed basis. 

Prepare financial annual statements for all stakeholders including donor statements, tuition and 
childcare statements, W-2s, and 1099s.

Prepare and send donor acknowledgement letters in a timely manner. 

Required Personal Qualities 
The bookkeeper will: 

Sign and live by the school’s lifestyle statement as a condition for employment and continued 
employment in this ministry.

Demonstrate sensitivity toward staff, parents, volunteers, and children, and an ability to interact 
effectively with them.

Follow the Matthew 18 Principle.

Meet everyday stress with emotional stability, objectivity, and optimism.

Understand the importance of discernment, discretion, and confidentiality in the operation of the office 
and school.

Develop and maintain rapport with students, parents, and staff by treating others with courtesy.

Use acceptable English in written and oral communication. Speak with clear articulation.