Bookkeeper/Office Assistant 

People Architects is excited to recruit an onsite Bookkeeper/Office Assistant to manage day-to-day financial operations, support administrative functions, and ensure the business stays organized and on track for our client, a well respected landscape company. This is a people-first company where support, respect, and stability are part of everyday operations. If you take pride in accurate financials, staying organized, and keeping operations running smoothly, this is your role!  

Responsibilities:

Manage all bank accounts, including line of credit and cash reserves

Prepare deposits and maintain accurate financial records

Generate weekly cash flow reports for the Company President

Process vendor payments, credit cards, and accounts payable/receivable

Handle invoicing, client deposits, monthly billing, and collections follow-up

Reconcile accounts and complete monthly balancing

File payroll taxes, quarterly reports, and sales tax filings

Process payroll and maintain related records

Maintain organized client, vendor, and financial files

Support budgeting, depreciation entries, and financial tracking

Coordinate bank transfers and assist with financial reporting needs

Answer phones and support day-to-day office coordination

Process agreements, permits, registrations, and equipment documentation

Maintain employee records, onboarding, and benefits coordination

Assist with workers’ compensation reporting and general HR admin tasks

Participate in weekly meetings with the Company President and leadership team

Pitch in on special projects and help where needed for the good of the team

Qualifications (Required & Preferred):

Minimum 5 years of experience in a similar bookkeeping role

Proficiency with QuickBooks Online, Microsoft Excel, and Word

Strong understanding of accounts payable/receivable and payroll processes

Highly detail-oriented, organized, and able to manage multiple priorities

A self-starter who takes ownership and works independently

Strong communication skills and professionalism

Someone who wants to learn, grow, and build a long-term care.

Benefits

Medical

Dental

Vision

PTO

Paid Holidays

Simple IRA

We are committed to a diverse and inclusive workplace. People Architect and our clients are equal opportunity employers and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Applicants for employment with any of People Architect’s clients will ever be asked to provide money (even if reimbursable) as part of the job application or hiring process.

 *no external agencies/3rd parties.