Bookkeeper

Bookkeeper & Administrative Finance Coordinator (Remote) Location 🔹 100% Remote

Experience Level 🔹 Senior

Work Schedule 🕒 Monday to Friday, 8:00 AM – 5:00 PM (EST)

English Level 🔹 Advanced (C1)

Role Overview The Bookkeeper & Administrative Finance Coordinator will support the transition of bookkeeping and finance operations in-house across multiple entities. This role will handle Accounts Payable (AP), Accounts Receivable (AR), general bookkeeping, vendor management, digital organization, and operational support, working closely with senior leadership.

Key Responsibilities 📊 Bookkeeping & Financial Operations

• Manage day-to-day bookkeeping activities across multiple entities.

• Maintain general ledgers and accurately categorize expenses.

• Assist with monthly close, financial reporting, tax preparation, and process improvements.

• Collaborate cross-functionally with senior leadership.

💳 Accounts Payable (AP)

• Manage vendor profiles, W9s, and payment preferences.

• Review and process bills across all brands.

• Prepare payment runs and track due dates.

• Resolve vendor inquiries and discrepancies.

💰 Accounts Receivable (AR) (for select brands)

• Generate invoices and reconcile AR aging reports.

• Monitor and follow up on outstanding payments.

• Support integrations with CRM and e-commerce platforms (e.g., HubSpot, Shopify).

🗂️ Administrative & Operational Support

• Maintain organized digital documentation and contracts.

• Support internal process onboarding and documentation.

• Help build scalable workflows and standard operating procedures (SOPs).

Mandatory Requirements

• Minimum 2 years of experience working with U.S.-based companies in accounting or bookkeeping.

• Strong hands-on experience with QuickBooks Online, Excel, and Google Sheets (Excel test required).

• Advanced English communication skills (written and spoken).

• High attention to detail, strong organization, and ability to work independently in a remote environment.

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