Board & Committee Coordinator

We are supporting a leading organisation within the insurance market in hiring a Board & Committee Coordinator to join their Governance function. This role offers a strong entry point into board-level operations, supporting high-profile committees and senior stakeholders across the business.

This is an excellent opportunity for someone with a solid administrative or coordination background looking to step into a more structured, governance-focused environment with clear long-term progression.

Key Responsibilities

Board & Committee Support
Coordinate a high volume of board and committee meetings across the organisation (c.200 annually), ensuring smooth end-to-end delivery

Board Pack Production
Prepare and manage detailed board and committee packs (50 - 120 pages), ensuring accuracy, completeness, and alignment with agenda structures using a board portal system

Diary & Meeting Management
Manage complex scheduling across multiple senior stakeholders, handling changes and priorities effectively

Minutes Coordination
Liaise with an external provider for minute-taking, then review, format, and circulate finalised minutes to relevant stakeholders

Stakeholder Coordination
Proactively engage with colleagues across the business to gather required papers and information, ensuring deadlines are met

Administration & Record Keeping
Maintain accurate attendee lists, committee records, and governance checklists

Client Communication
Respond to queries professionally and represent the organisation with a high standard of written and verbal communication

Requirements:
• Strong administrative or coordination background (e.g. Team Assistant, Office Coordinator, Receptionist, or similar)
• Highly organised with the ability to manage multiple priorities in a fast-paced environment
• Confident communicator, comfortable liaising with senior stakeholders and following up when required
• Strong attention to detail, particularly when handling large documents and structured materials
• Proactive mindset with the ability to work independently and use initiative
• Comfortable working with data and spreadsheets, with the ability to review and identify gaps
• Excellent written communication skills, including spelling and grammar

Personal Attributes

• Professional, reliable, and detail-oriented
• Positive attitude with a collaborative approach to team culture
• Genuine interest in governance, operations, or board-level support
• Resilient and confident in managing deadlines and chasing information when needed

Benefits:
Permanent contract with the end client.

Initially full-time in office during probation period (3-months), then to hybrid basis.

Paying up to £35,000 per annum.