Board and Committee Assistant

Board and Committee Assistant

Location: Derry Street, HSK, London, W8 5HY

Position: Full Time/Permanent

About the role

This role offers an excellent entry point into corporate governance, providing a solid foundation for a career in a professional services environment. As a Board and Committee Assistant, you will move beyond basic administrative duties to support the DMGT Board and its various Committees. Reporting directly to the Company Secretary, you will gain valuable exposure to the decision-making processes of senior executives and Non-Executive Directors.

Based in London, you will develop a specialized skill set, from mastering board-level software to coordinating international logistics and high-profile corporate events. This position is ideal for a motivated, detail-oriented individual ready to take on meaningful responsibility, including international travel for Board meetings and the management of essential corporate calendars. If you are looking for a career in a fast-paced environment where your discretion and organization have a direct impact, this is a significant opportunity to grow within an international organization.

Main Responsibilities

Governance & Committee Management

• End-to-End Meeting Oversight: Manage all logistical and operational aspects for the Board and ten subsidiary Committees across both domestic and international locations.

• Documentation Excellence: Oversee the production of uniform, high-quality Board packs, ensuring all documentation meets corporate standards.

• Digital & Physical Distribution: Coordinate the secure dissemination of sensitive papers via Diligent Boardbooks and manage the production of physical packs when required.

• Strategic Scheduling: Develop and maintain the annual Board of Directors calendar, incorporating all corporate events and statutory milestones.

• Records Management: Act as the custodian for Board and Committee records, maintaining precise electronic and paper-based filing systems for minutes and associated data.

• Process Updates: Collaborate with the Company Secretary to review and refine standing agendas and Committee Terms of Reference.

Stakeholder Engagement & Executive Support

• Senior Liaison: Serve as a dedicated point of contact for Non-Executive Directors (NEDs), managing complex requests, ad-hoc meetings, and inquiries.

• Global Concierge & Logistics: Facilitate comprehensive travel management for the Board, including international flights, accommodation, transfers, and detailed itineraries.

• Deadline Coordination: Lead communications with key stakeholders and presenters to ensure the timely submission of materials in line with Board cycles.

• Corporate Hospitality: Lead the organization of high-profile annual Board dinners for senior executives across the Group’s international operating companies.

Operational Support

• Financial Administration: Oversee the accurate and timely processing of Board and Committee fees.

• On-site Coordination: Ensure all meeting environments are professionally prepared and equipped for Board and Committee sessions.

• Team Collaboration: Provide support to the Company Secretarial Assistant, ensuring seamless departmental coverage during absences.

Person Specification

Key Skills

• Experience: ideally 1+ years of administrative experience within a corporate or professional services environment.

• Technical Proficiency: Intermediate knowledge of MS Office (Outlook, Word, Excel, PowerPoint) and experience with board management software (e.g., Diligent).

• Operational Excellence: Highly organized with meticulous attention to detail and a proactive approach to workload management.

• Communication & Discretion: Exceptional verbal and written communication skills; proven ability to handle confidential data and engage professionally with senior stakeholders.

• Resilience: A composed team player capable of balancing competing priorities and meeting tight deadlines under pressure.

• Dedication: A strong work ethic with the flexibility to support the team during peak periods as required.

Role Requirements

• Standard Operating Hours: Core business hours are 9:00 am to 5:30 pm, inclusive of a one-hour lunch break.

• Operational Flexibility: Candidates should possess the flexibility to work outside of core hours as required by the Board’s meeting cycles and workload demands.

• Office Presence: A minimum of four days per week based in the London office is required to ensure seamless coordination with the Company Secretary and senior stakeholders.

• International Travel: This role involves international travel to support global operations, including attending five international Board meetings per year.

Package Description

Our benefits package increases the longer you’ve been with us. Here’s what to expect:

• 25 days’ holiday (increasing by 1 per year up to a total of 30)

• Pension plan and life cover

• Discounts on online shopping, dining cards and vouchers, and access to our Employee Assistance Programme

• Onsite gym, subsidised canteen and onsite nurse and GP clinics

Plus much more...

About DMGT

DMGT (Daily Mail and General Trust) manages a portfolio of companies that provide businesses and consumers with compelling information, analysis, insight, events, news and entertainment. The Group takes a long-term approach to investment and has market-leading positions in consumer media, property information, events and exhibitions, and venture capital.

https://www.dmgt.com/

Our Commitment

We are committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status, or disability.

We are Disability Confident Committed. Please let us know if you require any recruitment documentation in other formats or if you require reasonable adjustments to be made during the recruitment process. Please be assured that any such information will be held separately to your recruitment application and will not be considered as part of the selection process.