Blackstone Recruitment Operations Specialist, External Programs & Logistics

Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we’re a fit for you.

Locations: Dallas, TX / Lansdowne, VA / Scottsdale, AZ

Team Overview

As the Recruitment Operations Specialist, you are a vital part of the Blackstone Team. In this role, you will report to the Recruitment Operations Manager and manage logistical details related to recruitment through the summer program activities.

Key Responsibilities

• Execute logistical coordination for Blackstone recruitment events across in-person, virtual, and hybrid formats, supporting a high-volume national recruitment cycle.

• Manage detailed event logistics including scheduling, vendor coordination, catering orders, material shipment, technology setup, and post-event close-out.

• Support contract administration by tracking recruitment-related agreements, routing documents for approval, and maintaining accurate records.

• Assist with budget tracking and expense reconciliation for recruitment and internship-related activities, ensuring accuracy and timeliness.

• Coordinate intern housing logistics under the Phase II Internship Housing Program, including documentation tracking, communications, and issue resolution.

• Maintain operational calendars, checklists, and timelines to ensure recruitment and housing workflows remain on schedule.

• Serve as a primary point of operational contact for internal stakeholders during active recruitment and placement periods.

• Ensure consistent brand representation, professionalism, and hospitality standards across all recruitment activities.

Minimum Qualifications

• Bachelor’s Degree or equivalent relevant experience.

• Proficient in Microsoft Office and/or Google Workspace tools.

• Experience supporting events, programs, or operations in a professional setting.

• Knowledge of contract and budget tracking, expense reconciliation, and administrative workflows.

• Strong attention to detail and follow-through in high-volume environments.

Preferred Qualifications

• Prior experience in administrative, operations, or coordination-focused role.

Pay & Benefits

At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.

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