Billing Specialist (U.S. Accounting Experience)

Billing Specialist (U.S. Accounting Experience)

Job Overview

We are seeking a detail-oriented Billing Specialist with strong accounting experience and familiarity with U.S. billing and invoicing processes. The ideal candidate will be responsible for managing the full billing cycle, preparing accurate invoices, coordinating with internal teams and clients, and ensuring timely collections.

This role requires someone who understands U.S. accounting practices, accounts receivable processes, and financial documentation standards, and can work closely with finance and operations teams to maintain accurate billing records and revenue tracking.

Key Responsibilities

Billing & Invoicing

• Prepare and issue accurate client invoices in accordance with contract terms and company policies
• Manage the end-to-end billing cycle, including invoice preparation, adjustments, and credit memos
• Ensure billing data is accurate, complete, and aligned with client agreements or service deliverables
• Review timesheets, project costs, or service reports to support billing calculations
• Maintain proper documentation supporting invoices and billing records

Accounts Receivable

• Monitor accounts receivable aging reports and follow up on outstanding invoices
• Coordinate with clients regarding billing inquiries, payment status, and dispute resolution
• Post payments and reconcile customer accounts in the accounting system
• Assist with collections and payment follow-ups to ensure timely cash flow

Accounting & Reconciliation

• Reconcile billing records with accounting ledgers and financial reports
• Ensure billing entries align with revenue recognition policies
• Assist in month-end closing activities related to billing and accounts receivable
• Maintain accurate records for audit and financial reporting purposes

Process Improvement & Reporting

• Generate billing and receivable reports for management review
• Identify discrepancies and proactively resolve billing issues
• Assist in improving billing workflows and internal controls
• Work closely with finance, sales, and operations teams to streamline billing processes

Qualifications

Education

• Bachelor’s Degree in Accounting, Finance, or a related field

Experience

• 3+ years of experience in billing, accounts receivable, or accounting
• Experience working with U.S.-based companies or U.S. clients
• Strong understanding of U.S. billing practices and AR processes
• Experience working in remote or offshore finance teams supporting U.S. operations is a plus

Required Skills

• Strong knowledge of billing procedures and accounts receivable management
• Familiarity with U.S. accounting standards and financial documentation
• High attention to detail and strong organizational skills
• Excellent written and verbal English communication skills
• Ability to handle multiple invoices, clients, and billing schedules simultaneously
• Strong problem-solving and analytical skills

Preferred Experience

• Experience with accounting platforms such as:
• QuickBooks
• NetSuite
• Xero
• Bill.com
• Stripe
• Salesforce billing or similar systems

• Experience in SaaS, professional services, or subscription-based billing environments
• Experience handling high-volume billing cycles

Work Setup

• Remote / Offshore role supporting U.S.-based operations
• Must be able to work with U.S. time zone overlap when required

Key Traits for Success

• Detail-oriented and highly organized
• Strong accountability and ownership of billing processes
• Ability to work independently in a remote environment
• Strong collaboration with finance and client-facing teams