Billing Specialist (O2B)

SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 89,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

PRIMARY RESPONSIBILITIES

The billing specialist will be a member of the finance team in charge of invoicing according to the standard policies and best practices, ensuring SGS customer and contract requirements are always adhered to. Candidates must have a positive and proactive attitude, strong organizational skills, the ability to prioritize and multi-task.

REPORTING LINE

 

Billing Manager

 

SPECIFIC RESPONSIBILITIES

 

• Compiles, computes and records billing, statistical data, and other numerical data for billing purposes.
• Ensure all sales orders are opened in a timely manner.
• Complies with Internal Control System throughout the billing process.
• Assist, coordinate, and cooperate with business to ensure the quality and timing of invoicing.
• Operate 3rd Party customer web portals.
• Receive, analyze and issue credit note request in line with the approval process.
• Sending, archiving and following up of invoices.
• Monitor open sales orders daily.
• Perform daily duties as outlined by the Billing Manager.
• Assist in month end closing and internal/ external audit requirements, providing all required documentation.
• Make continuous improvement and innovation through investigation and recommendations to designated supervisor.
• Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives including, but not limited to:

• Demonstrates strong commitment to SGS QHSEE policies, procedures and work instructions by actively participating in   meetings, projects and events, completes required training, intervenes in unsafe situations, refuses unsafe work, and complies fully with all applicable laws and regulations related to HSEE
• Responds appropriately and immediately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace
• Disposes or directs the disposal of waste generated as a part of daily work performed in a safe manner and in compliance with the disposal regulations and requirements, and in accordance with SGS Environmental Management System requirements
• Reports all incidents, including near misses and hazards, that may affect the achievement of QHSEE objectives in accordance with SGS Incident Reporting and Management requirements
• Efficiently uses all equipment, including safety equipment, and company owned property in the manner intended and reports any damaged / lost equipment to immediate superior
• Maintains a safe and tidy worksite according to the organization’s 5S program and guidelines
• Maintains awareness of the safety and health related hazards and environmental aspects and proposes action plans to control the risks to immediate superior or QHSEE Coordinators
• Actively participates in incident investigations and risk assessments as deemed necessary by SGS management
• Fulfills the requirements needed in the success of the QHSEE Management System
• Recognizes the potential consequences of not following the established policies, procedures, and guidelines, including not fulfilling the organization’s compliance obligation

• Diploma or Degree – desired
• Experience in Finance/Accounting - required
• Experience in billing in multiple entities and currencies – required
• Experience in billing in multiple business units with multiple profit centres and pricelists – required
• Experience in large volume processing - required
• Knowledge of in-country and international invoicing requirements - required
• Ability to adapt quickly and demonstrate flexibility - required
• Able to work independently - required
• Strong team player and work ethic - required
• Customer service oriented – required
• Decision-making, problem-solving and analytical skills - required
• Ability to deal sensitively with confidential material - required
• Good analytical and problem-solving skills - required
• Positive and learning attitude - required
• Focus on achieving results, continues improvement and innovation - required

 

Required Skills

·        Attention to details

·        Communication skills

·        Strong analytical skills

·        Problem-solving skills

·        Team player 

• Local language level B2, fluent in finance terminology (nice to have)
• English with minimal good reading and speaking skills (B1), business English - required
• Good written and verbal communication skills - required
• Experience (advanced) in working with MS Office applications (Excel, Word, Power Point) – required

Must have the SGS core competency including integrity.