Billing Administrative Assistant

📌 Job Posting – Billing Administrative Assistant

Location: Latin America (Remote or Office‑Based) Schedule: Monday–Friday 9:00 AM – 5:00 PM Eastern Time

🔎 About the Role Distro is seeking a Billing Administrative Assistant to provide essential back‑office support with a strong focus on daily payment entry, billing accuracy, and administrative operations. This role exists to remove data‑heavy tasks from attorneys and paralegals so they can focus on legal work. Although this position supports a law‑related environment, no legal knowledge or case law experience is required. The ideal candidate is reliable, detail‑oriented, organized, and able to work autonomously while meeting daily payment deadlines. Precision in payment handling and system discipline is critical.

🕒 Schedule & Work Modality Monday to Friday: 9:00 AM – 5:00 PM ET Flexibility allowed, with stronger availability in the afternoon Remote or office‑based in Latin America High priority: same‑day payment entry

🧾 Key Responsibilities

Payments & Billing (Primary Focus) Enter and reconcile daily payments across firm systems Apply payments to invoices and retainers following trust/IOLTA rules Verify trust balances before applying payments to earned work Identify discrepancies and escalate billing or ledger issues Maintain accurate records and supporting documentation

Systems & Administrative Support Open, update, and close matters in internal systems Perform weekly time‑entry cleanup (accuracy, spelling, rate validation) Enter contractor or third‑party time Maintain organized files in the document management system (DMS)

CRM & Internal Tools Update payment status, notes, and activity in Salesforce (CRM) Use Microsoft 365 for email, spreadsheets, and internal communication Assist with reporting and operational metrics

🎯 Qualifications 1–2+ years of experience in payment entry, billing support, or financial administration Experience with CRM systems (Salesforce preferred) Ability to learn and apply trust accounting / retainer (IOLTA) rules Strong Excel or spreadsheet abilities Excellent digital organization and system‑navigation skills English proficiency (written and verbal)

🧠 Skills Salesforce • Payment Entry • Billing Support • Payment Reconciliation • Trust Accounting • IOLTA • Retainer Accounting • Accounts Receivable • Time‑Entry Systems • Microsoft Excel • Microsoft 365 • Document Management •Administrative Operations • Data Accuracy • Financial Recordkeeping

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