Bid Manager - Artelia Airport (Hong Kong)

Who are we ?

Artelia is an independent multi-disciplinary engineering & project management company.

Artelia has established itself in five major areas of development and construction : mobility, water, energy, building and industry. Its consultancy, design, project management and asset management services cover the entire life cycle of assets (design, construction, operation). The Group also handles global contracts and turnkey operations.

100% of Artelia’s capital is held by its employees. This shareholder model is the foundation of the Group’s independence and entrepreneurial dynamism. It is reflected in our strong commitment to building a sustainable world. Our employees are united by the same passion, that of practising a profession that combines the art of ingenious design with the method of efficient implementation. Artelia offers innovative, realistic, bold and tangible solutions to help improve people’s lives.

Artelia is one of Europe’s top 15 construction engineering companies and provides its customers with an extensive network of agencies and subsidiaries. The Group is present in 40 countries in Europe, Africa, the Middle East, Asia-Pacific and America. Every year, it operates in more than 100 countries, adapting to the projects entrusted to it.

Your team, your mission

Artelia Airports provides a wide range of Design, Consultancy and Construction Supervision Services related to Airport Architecture, Planning and Engineering. The Bid Manager will be in charge of preparing bid and commercial offers to Clients either for unsolicited offers or response to Request for Proposals.

Line and staff relations

The Bid Manager will report to the Commercial Manager and will work in close collaboration with the following teams:

• Artelia staff:

• Business Development & Marketing
• Project Management Office (PMO)
• Heads of Practice: Architecture, Consulting, Building, Infrastructure and Systems
• Business Partners (legal, tax, compliance, finance)

• External collaborators:

• Engineers of different trades within the practice as well as with Engineers in other practices.
• With partners and sub-consultants assigned for the projects in the most professional manner ensuring all meetings are minuted and all exchanges are adequately documented.

Key responsibilities

Bid Management

• Facilitate bidding strategies
• Support the mapping of partners and competitors
• Coordinate the overall bid submission process (technically/financially /contractually).
• Development of submissions in line with the bid requirement including drafting and reviewing bid text.
• Prepare and manage the bid budget, including needed technical resources with the Heads of Practice.
• Prepare all Bid technical elements for approval.
• Collate all Bid contractual elements for approval
• Prepare all Bid financial elements for approval.
• Ensure the submission of bids on time and to the required quality.
• Production of bid submission matrices identifying individual responsibilities for every section.
• Produce and agree the bid program identifying key dates for the submission of information, review dates, deadlines and production of the bid.
• Coordinate the formatting of the document with the submission team.
• Monitor receipt of information from authors against the submission matrix and ensure information is received on time.
• Collate feedback from bid reviews and distribute to authors.
• Attending from time to time meeting with the Clients and Business developers.

Design Management

• Define design requirements for the tender if required, in liaison with the Heads of Practice.
• Maintain a knowledge of alternative technical solutions with a view to being able to resolve tender with innovative solutions.
• Participating in improving the bid tools of the Company (Lessons Learnt in particular)

Profile specifications and requirements

• With at leats 3 years of total experience, preferably with at least 2 year on Airport / large transportation projects.
• Architecture or Engineering Degree (Bachelor equivalent or above) in one or more of the following fields: Architecture, Civil Engineering, MEP or Systems.
• Ability to create opportunities before tendering, during negotiation and presentation phase.
• Well-developed analytical, presentation/communication and negotiation skills.
• High emphasis on quality and correctness of the production.
• Displays high degree of confidentiality on documents, customers, data or any Company related information.
• Contribute to case study and project review sheets.
• Willingness and ability to travel as the role requires.
• Proficiency in English both written and spoken, another language would be a plus
• Proficiency in MS Word, Excel, Powerpoint and Visio.
• Knowledge or ability to learn fast international legal, business and financial principles, on top of technical broad understanding.
• Proven success in preparing and winning bids/tenders of large infrastructure projects would be beneficial.

This position is based in Hong Kong and will support the Airport branch for the Asia-Pacific region.