Bi-Lingual HR Admin Assistant

At Bethlehem Construction, Inc., we owe our success to our people and processes. The Bi-Lingual HR Admin Assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks in a variety of general office duties. The ability to multitask, manage complex situations, and meet deadlines is essential to the position.

Core Competencies

Manage the front desk/reception operations, acting as the first point of contact for guests, employees, candidates, and vendors

Excellent time management and organizational skills

Outstanding abilities to communicate in person, in writing and over the phone

Perform general administrative tasks, including answering and directing phone calls, email correspondence, faxing, filing, mailings and deliveries, and coordinating meeting room calendars

Keep the office clean, stocked, and organized throughout kitchen, conference rooms, stock and storage rooms/closets, and communal areas

Oversee and order office supplies, anticipating requirements, stocking supply stations, and making sure equipment is in working order

Maintain filing system, contact database, employee list and inventories

Provide support to Human Resources with HR operations (recruiting, on-boarding, responding to employees’ inquiries, attendance tracking, time off requests processing, and other HR related tasks).

Assist in basic accounting and procurement tasks 

Excellent verbal and written communication skills

Skills and Qualifications

Strong time-management and multitasking ability

Proficient in Microsoft Office, and other office management tools and applications with aptitude to learn new software and systems

High School diploma or equivalent

Must be able to move 50 lbs., bend, stretch, and stand for extended periods of time

Must be bilingual, English/Spanish

Preferred Qualifications

Previous success in office administration

Comfortable handling confidential information

HR & Recruiting support experience

Benefits

Bethlehem Construction offers a variety of benefits including medical, dental, vision, 401k, and PTO.