Band Membership and Indian Registration Administrator

Department:                         Administration

Classification:                      Community Services Level 3                                             

Classification Level:            CS-3

Employment Status:            Regular Full-Time

Reporting Relationship 

The Band Membership and Indian Registration Administrator will report to the Office Administrator, as the direct Supervisor; and to the Enaagdenjged.

Position Summary

The Band Membership and Indian Registration Administrator works independently and is responsible for the overall administration & procedures of the Anishinabek Belonging Law and Regulations; and administration of the Indigenous Services Indian Registration processes by providing a variety of administrative support services, working with the Citizens of M’Chigeeng First Nation, while maintaining strict confidentiality at all times. The Band Membership and Indian Registration Administrator shall ensure the Anishinabek Belonging Law procedures are adhered to at all times, and the software program used is updated accurately and regularly.

Essential Functions

IRA

Provides monthly reports of events to Council and the Registrar

Issues Indian status cards and maintains an accurate certificate registrar

Assist to obtain documentation and examine for verification events of births, deaths, marriages, and divorces

Data entry into the Tribes systems and ensures profiles are up-to-date and accurate

Ensure compliance with the Access to information and Privacy Act

Issue letters for confirmation of land transfers to Lands & Resources Coordinator

Issue confirmation of Indian status, blood quantum, residency verification letters

Anishinabek Belonging Law

Works with Chief & Council in the general duties relating to the administration of M’Chigeeng Anishinabek Belonging Law and Regulations

Provide technical support to the appropriate committee pursuant to the Anishinabek Belonging Law 2019, Regulations

Compile and distribute all materials required for Committee meeting packages

Attends meetings, records, transcribes, and distributes meeting minutes and assists with the follow up of meeting action items

Maintains the integrity of the M’Chigeeng Citizenship Register that includes updating addresses for On and Off reserve citizens

Responds/Tracks inquires and responds in a timely and professional manner; submits all documents as required and monitor processes

Provides applications and assist individuals through the process

Administration

Organizes and coordinates committee meetings, community meetings, mail-outs, etc.

Records and distributes all incoming and outgoing correspondence

Prepares correspondence and reports as required to the Citizenship Committee, Citizenship Appeals Committee and Chief and Council

In accordance with INAC and Anishinabek Belonging Law verify status, education, health & social assistance for services

Development and maintain tracking systems for motions made through committee minutes and Council ratifications and ensure all decisions are formed in accurate motions and all are recorded for tracking and filing.

Will organize workflow and priorities by developing, implementing, and monitoring required workplans

Assist to prepare public education and newsletter information to membership about Anishinabek Belonging Law and applicable items.

provide monthly/quarterly newsletters to community to inform them about membership matters

Development and maintain appropriate and accurate filing system

Collect and maintain accurate statistical data, as requested

Maintains strict confidentiality and privacy, and ensures the safekeeping and accuracy of all files and correspondence

Ensure hard copies and electronic file records database is maintained as necessary

Adheres to MFN personnel policy and any related guidelines and MFN Codes as required

Work with IT to maintain regular data backups, safeguarding the maintained list

Work with IT to maintain and input updated membership and code information on mchigeeng.ca website

Performs other duties assigned

Qualification & Requirements

Minimum

Post-Secondary Diploma in Administration, Business Administration, Indigenous Studies, or related field of study along with two (2) years related work experience

Registered Indian Registration Administrator.

Preferred

Post-Secondary Degree in Administration, Business Administration, Indigenous Studies, or related field of study with five (5) years related work experience

Knowledge of the Indian Act and its application and processes related to Indian Status 

Other

Willing to take additional required training

Dependable, reliable, has strong work ethic and is detail oriented

Excellent communication skills both written and verbal

Excellent interpersonal skills and ability to work as a team player is a must

Knowledge of Anishinabek culture and M’Chigeeng First Nation community and ability to understand and speak Anishinabemowin are strong assets

Working knowledge of meeting procedures would be an asset

Ability to prioritize and multitask

Organized and detailed oriented

Strong time management and organizational skills

Work appropriately with confidential and sensitive information

Demonstrates computer skills in Microsoft Word and Excel programs and experience in office equipment operations

Must be willing to work flexible hours and weekends if required.

Criminal Reference Check (CRC) Rationale:  M’Chigeeng First Nation is in a position of trust to its band members and is committed to providing a safe and secure work environment. Applicants must have record clear and/or dated of convictions relating to fraud, drugs, assault, and theft. The CRC must be current thirty (30) days and must be an original.

If you are interested in this opportunity, applicants must submit cover letter, resume, with three current references with contact information (two work-related and one character reference) and copies of education certifications by applying to this posting or to:

Band Membership and Indian Registration Administrator 
c/o Human Resources
M’Chigeeng First Nation, P.O. Box 333
M’CHIGEENG, ON P0P 1G0
Fax 705-377-4980 or email to:   [email protected]