Associate / Sr Associate - Media Billing

Business Overview

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). IPG Mediabrands manages over $47 billion in marketing investment globally on behalf of its clients across its full-service agency networks UM, Initiative and Mediahub and through its award-winning specialty business units Healix, Kinesso, MAGNA, Mediabrands Content Studio, Orion Holdings, Rapport, and the IPG Media Lab. IPG Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors including automotive, personal finance, consumer product goods (CPG), pharma, health and wellness, entertainment, financial services, energy, toys and gaming, direct to consumer and e-commerce, retail, hospitality, food and beverage, fashion and beauty. The company employs more than 18,000 diverse marketing communication professionals in more than 130 countries. Learn more at www.ipgmediabrands.com.

Position Summary

An opportunity to join the team as a client biller. You will be responsible for number of clients to ensure that all charges incurred on behalf of those clients, including any fees due to us, are billed accurately and timely in line with both client contracts and internal policies. We are looking for someone with a billing background, who works well in a team. The individual should be organized, have good attention to detail, works well under pressure, works well at meeting deadlines, keen to learn, and excels in following policies & procedures. Experience in Mediaocean applications (DDS) would be ideal but not essential.

Responsibilities

• Media Billing: Ensuring we have the correct client approval in place, and billings are raised for the media which has been delivered.

• Non-Media Billing: Ensuring we have the correct client approval in place, and raise all billings for non-media activity, such as projects, Fees, and T&E.

• Submission / Distribution of billing documents: Uploading billing documents to client portals or emailing to the client within 24hrs of raising.

• Maintain client finance folders: Saving copies of all financial documents such as POs, Invoices and media plans, within the finance folders to support all billings raised.

• Maintain Financial status trackers: Keeping a record of all PO’s received from the clients, as well as billings raised to aid in budget controlling and paid/unpaid status.

• Billable job creation & maintenance: Creating and maintaining client billable jobs, ensuring WIP balances are in a credit balance, as well ensuring the jobs are closed at the end of each project and revenue taken when due.

• Review meetings: Meeting with the account teams on a regular basis (either monthly or weekly) to ensure all activity has been captured on the system, billed out to client, as well as resolving any pending queries on both billing and cash collections.

• Month end reporting: Completing the various reporting required to complete month end, such as unbilled media commentary, WIP commentary, Credit Control commentary.

• Payable queries: Assisting the media payables team in Shared Services with coordinating / escalating payable queries which remain unresolved

• Receivable queries: Resolving any queries with our billings to client

• ADHOC: Carrying out any ADHOC requests which relate to your role or the clients which you are responsible for.

Required Skills & Experience

• Bachelor's degree in business, accounting, or finance (or equivalent experience)

• 2-5 years of experience in media finance, invoicing, and reconciliation/experience in billing, accounts receivable

• Have hands on billing experience in Mediaocean (DDS) preferable

• Strong organizational and time management skills. Comfortable working under tight deadlines and able to prioritize tasks effectively.

• Excellent MS Excel skills

• Attention to detail & strong communication and collaboration skills

• High level of accuracy and problem-solving skills

• Comfortable working independently with minimal supervision

We See You

At IPG Mediabrands, we are unified behind a commitment to fostering a culture of inclusion and belonging. Together, we shine through a set of shared values and behaviors. We take pride in our responsibility to our clients, communities, and to each other. We embrace differences and recognize the unique value that each of us brings to our community.

We encourage you to apply, as unique backgrounds, perspectives, and lived experiences are welcomed. 

We See You at IPG Mediabrands.

About IPG Mediabrands

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). IPG Mediabrands manages over $47 billion in marketing investment globally on behalf of its clients across its full-service agency networks UM, Initiative and Mediahub and through its award-winning specialty business units Healix, Kinesso, MAGNA, Mediabrands Content Studio, Orion Holdings, Rapport, and the IPG Media Lab. IPG Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors including automotive, personal finance, consumer product goods (CPG), pharma, health and wellness, entertainment, financial services, energy, toys and gaming, direct to consumer and e-commerce, retail, hospitality, food and beverage, fashion and beauty. The company employs more than 18,000 diverse marketing communication professionals in more than 130 countries. Learn more at www.ipgmediabrands.com.