Associate Privacy & Legal Project Manager

Farfetch is a leading global marketplace for the luxury fashion industry. The Farfetch Marketplace connects customers in over 190 countries and territories with items from more than 50 countries and over 1,400 of the world’s best brands, boutiques, and department stores, delivering a truly unique shopping experience and access to the most extensive selection of luxury on a global marketplace.

LEGAL

We're a full service and award winning in-house legal, corporate governance and compliance function, with team members in London, Porto, Milan and Shanghai. We provide solutions to challenging business matters and leadership and advice on strategic projects. We are a valued and integrated partner to global teams, in all business areas.

PORTO

Our office is near Porto, in the north of Portugal, and is located in a vibrant business hub. It offers a dynamic and welcoming environment where our employees can connect and network with a large community of tech professionals.

THE ROLE

The Legal Team at Farfetch is seeking an Associate Legal Project Manager. You will enjoy a broad and diverse role across multiple operational territories in conjunction with our wider international Legal team. You will be primarily responsible for managing the planning, assessment, development, coordination and implementation of data privacy workstreams and new legislation and policies (approximately 60% of the role). In addition, you will be responsible for the Legal team’s invoicing and billing processes (approximately 40% of the role)

Acting as a true business partner, this role requires someone who is hands on and commercially minded, with a global outlook, strong professional ethic and passionate about both data privacy and operational excellence. This is a role with great potential for the right candidate to quickly expand their level of experience, responsibility and autonomy, as well as work on broader data privacy matters.

WHAT YOU’LL DO :
• Privacy (approximately 60%)
• Work on data privacy matters applicable to the Farfetch Group (including implementation of new laws, training programs, ways of working, privacy risk management responding to privacy/subject access requests and marketing initiatives);
• Implement a data privacy roadmap to reflect new legislation (UK/EU/US and other key territories) and Farfetch policy;
• Serve as the operational lead for our privacy management program, coordinating the timely response to Data Subject Rights (DSR) requests, facilitating Data Protection Impact Assessments (DPIAs), New Initiative Assessments (NIA) and managing the operational lifecycle of our Data Processing Agreements (DPAs).
• Ensure that project scope and deliverables meet the needs of the stakeholders;
• Collaborate with the global Legal team and cross-functional partners (e.g., Tech, Infosec, Marketing, People) to implement new privacy initiatives, training needs/programs, and ways of working;
• Assess and identify the potential risks that may affect each project and implement strategies for its mitigation. Coordinate with other teams to guarantee proper definition and delivery of main project milestones;
• Build relevant project documents (charter, scope, project plans, status reporting, RACI, RAIDs, and others) throughout the project life-cycle;
• Identify and track key success metrics of each initiative;
• Evaluate all deviations and propose improvement plans/actions and measure activity performance against the baseline plans.

• Billing and Invoicing Support (approximately 40%)
• Own and provide support to the legal team on the ordering, invoicing and billing process, using our billing management system and the accounting system, identifying and implementing improvement measures;
• Serve as the primary point of contact for the Legal team and external counsel/service provides on all invoicing, billing, and system-related queries.
• Provide a customer-centric, efficient and seamless experience to the Legal team, responding to system, policy and process queries;
• Maintain and improve all procedural documentation and playbooks;
• Be the central point of contact with Farfetch Legal’s invoicing platform service provider;
• Liaise with outside counsel to ensure compliance with Farfetch Legal billing guidelines;
• Manage the matter management system to ensure accuracy and reconciliation with invoices, working with both the Legal team and outside counsel;
• Manage WIP and accruals process, ensuring alignment with internal financial systems and records per our billing management system;
• Run regular, periodic reports and proactively communicate these to the team (eg, spend vs budgets).

WHO YOU ARE:
• Have 3+ years’ project management experience in a similar role. Experience of data privacy, implementing data privacy programs and/or legal operations/billing experience would be highly beneficial.
• Be an effective communicator, deliver messaging and be able to deliver the business strategy and plans. You will have a high level of initiative and quickly pick up new projects whilst juggling multiple deliverables.
• Have experience working with multiple territories and global teams. You will have a high level of initiative and quickly pick up new projects whilst juggling multiple deliverables.
• Have a strong work ethic and attention to detail, be highly organised and efficient, able to work on fast moving projects across global teams.
• Direct hands-on experience with OneTrust (highly desirable), Jira, Confluence, Coupa and/or an e-billing platform like Brightflag would be highly beneficial.
• CAPM/PMP certification and/or CIPP/CIPM type privacy certifications would be beneficial.
• Be proactive and able to work well on an autonomous basis, as well as within a team.
• Fluent in English, both written and spoken is mandatory.

REWARDS & BENEFITS:
• Health insurance for the whole family, flexible working environment and well-being support and tools
• Extra days off, sabbatical program and days for you to give back for the community
• Training opportunities and free access to Udemy
• Flexible benefits program

EQUAL OPPORTUNITIES STATEMENT:
• FARFETCH is committed to being an inclusive workplace where diversity in all its forms is celebrated. We make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law, physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other classification protected by applicable federal, state or local laws or ordinances. If you require special accommodation, please let us know.

SCAM DISCLAIMER:
• It has come to our attention that there may be fraudulent activities involving individuals or organizations falsely claiming to represent Farfetch in order to attract candidates to a SCAM. Please be aware that Farfetch does not conduct recruitment processes through messaging apps or any unofficial communication channels, other than our official careers website. Additionally, Farfetch will never ask candidates for any form of payment during the recruitment process.

This is a broad, visible and exciting role in a growing and dynamic team. This role will be ideal for a project manager, preferably with data privacy experience looking to grow in a forward-thinking and innovative global business.