Associate Director, Patient Workflow Operations

About Carlsmed

Our mission is to improve outcomes and decrease the cost of healthcare for spine surgery and beyond. The Carlsmed aprevo® personalized surgery platform is designed to improve the standard of care for spine surgery one patient at a time.

Position Description

Carlsmed is seeking an Associate Director, Patient Workflow Operations to lead operational performance and process excellence across the end-to-end patient-specific workflow.

This role is responsible for execution across Image Intake, Patient-Specific Modeling, and Case Design, ensuring alignment of regional operations to company objectives. The Associate Director reports into the SVP, Operational Excellence, and leads Associate Managers,  overseeing performance metrics, vendor partnerships, capacity planning, and process standardization to support scalable growth.

This leader will partner cross-functionally with Commercial, Engineering, Manufacturing, and Quality to ensure predictable throughput, operational discipline, and readiness for future product expansion.

Responsibilities

Functional Leadership & Performance Ownership

Lead Associate Managers responsible for regional pipeline execution and operational performance

Own aggregate performance against case design and approval metrics, including turnaround time, quality, and throughput

Monitor system-wide backlog, capacity, and workload distribution to ensure predictable and scalable execution across regions

Vendor Strategy & Governance

Lead operational governance of outsourced Image Intake and Patient-Specific Modeling partners

Define and monitor service level agreements (SLAs), quality standards, and performance KPIs

Conduct vendor performance reviews and drive corrective actions to address quality or throughput issues

Evaluate vendor capacity and scalability to support business growth

Process Architecture & Continuous Improvement

Define and standardize end-to-end workflows across the Patient-Specific Value Stream
Lead continuous improvement initiatives to reduce cycle time, rework, and operational variability

Partner with Process Innovation to implement scalable systems, automation, and platform enhancements

Ensure operational readiness for New Product Introduction (NPI)

Capacity Planning & Resource Strategy

Forecast workload and staffing needs in partnership with Commercial and Finance

Develop capacity models to support demand growth and regional scalability

Identify operational constraints across internal and outsourced functions and implement solutions

Cross-Functional Integration

Partner with Commercial leadership to align case prioritization and service levels

Collaborate with Engineering, Manufacturing, and Quality to resolve systemic execution risks

Ensure alignment between Digital Platforms and operational execution

Skills

Strong functional leadership and team development capability

Systems-level operational thinking

Data-driven decision-making

Vendor performance management expertise

Process design and continuous improvement mindset

Strong cross-functional communication and influence skills

Qualifications

Bachelor’s degree in engineering, operations, or related technical field required; advanced degree preferred

8+ years of experience in operations, engineering, or technical program leadership within a regulated environment (medical device preferred)

Demonstrated experience leading technical managers and cross-functional teams
Experience managing outsourced partners or vendor relationships

Strong understanding of operational workflows involving technical design, modeling, or engineering deliverables

Experience with operational scaling, capacity planning, or process improvement initiatives

Equal Opportunity Employer

Carlsmed is an equal opportunity employer.  All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.  Carlsmed is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know.

Compensation

We are pleased to provide a competitive salary and benefits. Our benefits reflect our investment in the overall health and well-being of our employees and their families. including paying 100% of monthly healthcare, dental & vision insurance premiums, a 401(k) plan with employer matching and unlimited PTO. The expected salary range is: $175,000 - $200,000 annually. Compensation may vary based on related skills, experience, and relevant key attributes.