Associate, Corporate Secretarial

Responsibilities

Corporate Secretarial Support (Primary focus)

Prepare corporate secretarial documents (e.g. board resolutions, members’ resolutions, AGM documents, change of directors/shareholders, etc.)

Assist in incorporation, striking off, and corporate changes

Assist in maintaining statutory registers and records and ensure compliance with regulatory requirements

Ensure proper filing and organisation of documents (electronic and physical, where applicable)

Liaise with relevant parties (external and internal stakeholders) on corporate secretarial matters

Work Pass Administrative Support

Prepare work pass application forms

Assist in collating required documents for applications, renewals, cancellations, and issuance

Update and maintain work pass trackers and status reports

Ensure completeness and accuracy of submissions

Administrative & Operational Support

Support internal coordination with Singapore team members

Assist in ad-hoc administrative tasks as assigned

Requirements

Minimum 1 year of relevant experience in corporate secretarial, HR/admin, or similar administrative role

Basic understanding of corporate secretarial practices or work pass processes is an advantage

Familiarity with Microsoft Office (Word, Excel, Outlook) and BizFile+

Good written and verbal communication skills

Detail-oriented with strong organisational skills

Ability to follow instructions and work independently with minimal supervision