Associate, Candidate Experience

Use Your Power for Purpose

Our Candidate Experience team is composed of dedicated, solution-oriented, and agile colleagues who think big and challenge the status quo to create space for meaningful work. Your diverse perspectives and experiences will help shape our workforce. Whether you are in talent acquisition attracting the best candidates, a Generalist, or a People Experience Business Partner supporting our colleagues, or working behind the scenes, we all play a part in achieving the same goal: making Pfizer an inclusive and amazing workplace for everyone.

Role Summary

The Candidate Experience Associate will support business expansion in India by driving focused recruiting and sourcing for the assigned vertical owning end-to-end candidate coordination, onboarding, internship operations, vendor management, and compliance processes.

This role will act as the India SPOC for colleague, intern, and vendor team office onboarding, manage interview scheduling, maintain high-quality talent data, and ensure audit-ready documentation and scalable workforce operations.

The position blends sourcing enablement with operational excellence and is not a traditional requisition delivery role.

What you will achieve/ Key Accountabilities

1. Exclusive Sourcing and Recruiting for Business Vertical
• Own targeted sourcing activities for the designated business vertical

• Own targeted recruiting activities for the designated business vertical
• Build proactive talent pipelines aligned to business growth plans
• Partner with hiring managers to understand evolving skill needs

2. Interview Scheduling & Candidate Coordination
• Manage end-to-end interview scheduling across stakeholders and time zones
• Coordinate panels, calendar management, interview logistics, and feedback flow
• Ensure a smooth, professional candidate experience throughout the interview process

3. Colleague, Vendor & Intern Onboarding (Primary Ownership)
• Serve as India SPOC for onboarding all colleagues, vendor staff, and interns
• Lead onboarding of approximately 40 vendor resources in Semester 1, plus intern cohorts
• Own full onboarding lifecycle including documentation, compliance, system access, induction, and Day 1 readiness

4. Internship Operations & Program Coordination
• Manage internship operations across functions
• Coordinate onboarding, compliance, engagement timelines, and records for interns
• Partner with managers to ensure intern readiness and experience

5. Vendor Management & Governance
• Act as central point of contact for staffing partners
• Track vendor performance, SLAs, onboarding quality, and responsiveness
• Drive consistency and accountability

6. Invoice Processing & Audit Documentation
• Manage vendor invoice coordination and approvals
• Maintain complete onboarding, intern, and vendor documentation for audits
• Ensure compliance with internal controls

7. Candidate Data & Reporting
• Maintain accurate candidate, onboarding, vendor, and intern data in TA systems
• Track pipelines, interview progress, onboarding status, and operational metrics
• Prepare reports for leadership reviews and workforce planning

8. Stakeholder Experience & Process Excellence
• Provide regular updates on sourcing pipelines and onboarding progress
• Proactively resolve issues and risks
• Build standardized onboarding playbooks and continuous improvements

Required Experience & Skills

• MBA with minimum 3 years/ Graduate with 6+ years of Talent Acquisition or Operations experience
• Experience in sourcing coordination, onboarding operations, talent operations, or HR coordination
• Strong scheduling, stakeholder management, and execution skills
• High attention to data accuracy, compliance, and documentation
• Ability to manage high-volume processes efficiently
• Vendor management and finance coordination exposure
• Excellent communication and service mindset

Bonus Points If You Have (Preferred Requirements)

•Demonstrated knowledge of strategic sourcing strategies

•Experience in an external recruitment role

•Ability to deliver results that have a significant medical impact

•Strong customer service orientation

•Self-starter who is accountable and driven by a sense of urgency

•Strong problem-solving skills

•Ability to work independently and as part of a team

•Flexibility and adaptability in a fast-paced environment

Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity. Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use

Work Location Assignment: Hybrid

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

People Experience