Assoc Manager Global Procmt

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire fans, entertain audiences and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

 

The Operations Specialist, OD & Inclusion is responsible for supporting the day-to-day execution and coordination of strategic initiatives across the global OD & Inclusion team, including Organization Development & Transformation, Talent, Learning, and Inclusion. This role will serve as the central operational point of support for the VP and their direct reports globally owning project workflows, vendor coordination, budget tracking, and cross-functional communications. This role ensures the team operates efficiently and effectively, enabling a smooth experience for both internal stakeholders and external partners.

 

What You’ll Do

• Project & Program Coordination

• Manage project plans, timelines, and action trackers across key OD, Talent, L&D, and Inclusion initiatives
• Lead documentation and logistics for cross-functional enterprise programs and internal enablement sessions

• Vendor & Contract Management

• Track all contracts and SOWs, ensuring timely renewals, routing, and approvals
• Coordinate onboarding of vendors and external consultants
• Serve as liaison between team leaders and Procurement/Finance teams

• Budget Tracking & Financial Operations

• Monitor budget spend and forecasts in collaboration with VP
• Track learning and development investments, inclusion program expenses, and vendor invoices
• Ensure consistent financial tracking across the team

• Internal Communications & Coordination

• Owns coordination and quality control of published enterprise communications in alignment with OD & Inclusion team leads. This includes maintain pertinent content up to date across all employee communication platforms
• Manage executive briefing materials for enterprise initiatives

Who We’re Looking For

• 4–6 years of experience in operations, program coordination, or people & culture project support roles
• Strong organizational and project management skills
• Familiarity with budget management, vendor coordination, and internal communications
• Excellent attention to detail and cross-functional stakeholder support experience
• Uses judgement to prioritize competing timelines across multiple enterprise programs
• Experience and comfort working across multiple time zones

Preferred Experience

• Experience working in a People function or supporting a people & culture leader
• Comfort working in matrixed organizations with competing priorities
• Strong fluency in Microsoft Office, Smartsheet, or project tracking platforms

Impact Measures

• On-time and on-budget execution of initiatives
• Stakeholder satisfaction with operational and project coordination support
• Timely and accurate vendor/contract processing and budget tracking
• Clear visibility into progress of strategic programs and initiatives

Don’t meet every single requirement? At Mattel, we are dedicated to an inclusive workplace and a culture of belonging. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles. Join Mattel's Talent Community and start receiving exciting updates about our company, our employees, and our culture. Also, interested in signing up for job alerts? Do so here!

How We Work

We are a purpose driven company aiming to empower generations to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors

 

• We collaborate Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute We are a performance-driven company. We strive for excellence and are focused on pursuing best-in-class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

 

Who We Are

Mattel is a leading global toy and family entertainment company and owner of one of the most iconic brand portfolios in the world. We engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. Our offerings include toys, content, consumer products, digital and live experiences. Our products are sold in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering generations to explore the wonder of childhood and reach their full potential.

Mattel’s award-winning workplace culture has been recognized by Forbes, Fast Company, Newsweek, Great Place to Work, TIME, and more.

Visit us at https //jobs.mattel.com/ and www.instagram.com/MattelCareers .

Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers, and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran and protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law.