Assistant Travel Coordinator

Makivvik, the trusted political organization with a rich history of representing the Inuit of Nunavik since 1978. Through Makivvik and our subsidiaries, Makivvik has created opportunities for Nunavik Beneficiaries and those who live in Nunavik, today more than 500 Nunavimmiut are employed within the Makivvik network in our offices and subsidiaries.

Reports to:                                      The Travel Coordinator in the Corporate Secretary Department

Benefits:                           All marginal benefits available to Makivvik employees annually as outlined in the Makivvik Human Resources Policy Manual such as:

Simplified Pension Plan:

Employer Contribution 7%

Group Insurance:

Life, LTD, Health, & Dental

Vacation: Starting at 20 days

Gas Allowance: To a max. of $3,500

Sick Days: 15days

Travel Benefit: To a max. of $25,000

Isolation Premium: To a max. of $20,800

Housing Allowance: To a max. of $12,000

Cargo Allowance: To a max. of $6,500

Responsibilities          

To process all travel requirements for the Corporation.

Booking flights, trains, hotels, vehicle rentals, camps, etc.

Organizing and booking chartered flights.

Assisting in the planning and preparation of Board Meetings, Annual General Meetings and various corporate meetings and events.

Prepare and submit budgets for business and group travel.

Maintaining the department travel files in the Travel Management System.

Assisting the Finance Department and the Construction division in reconciling travel invoices.

Be available to travel, as requested.

Perform other related duties within the scope of the position or as requested by supervisor.

Qualifications

Secondary-V high school certificate.

Fluent in English, Inuktitut, (and French an asset).

Knowledge of northern travel is an asset.

At least one year of experience in the travel industry or the equivalent in administrative services.

Knowledge of Nomadis Travel Management System, Amelia Reservation System, Microsoft Excel, Microsoft Word, and FileMaker Pro is an asset.

Excellent English writing skills.

Respectful, reliable and confidential.

Organized and able to be autonomous.

Team player.

Available to work overtime and be available on weekends.

Security clearance is required.