Assistant to the Director, Air Transat (temporary – 12 months)

Join the journey!

Our mission is to be the preferred airline of our customers and our team. Open-mindedness, concern for others, intelligence at work, and above all, a good dose of fun allow us to achieve great things every day. Our commitment has earned us the title of best leisure airline in the world several times, and this is just the beginning. Want to join us? You will have the chance to enjoy exclusive travel privileges to explore the world and create unforgettable memories. You will also have the opportunity to work in modern and inspiring work environments.

In collaboration with the Executive Assistant to the Chief Operations Officer, the assistant to the Director provides high-level administrative support to members of Air Transat’s senior leadership team. The incumbent plays a key role in the smooth day-to-day operations of the organization by supporting leaders in a fast-paced, constantly evolving environment where collaboration, rigor and discretion are essential.

Responsibilities

• Provide proactive, high-quality administrative support to senior leadership and respond efficiently to daily needs.
• Manage Outlook calendars, coordinate priorities and adjust schedules based on business requirements.
• Follow up with internal stakeholders to ensure deliverables and action items are completed in a timely manner.
• Prepare and process expense reports using Concur.
• Provide logistical and administrative support for meetings (conference room bookings, catering, agendas, presentations, minutes, etc.).
• Coordinate business travel arrangements.
• Draft, translate and format correspondence and documents while ensuring confidentiality and discretion.
• Act as a replacement for the Executive Assistant to the Chief Operations Officer when required and perform any other related duties.

• College diploma (DEC) in office administration or an equivalent combination of education and experience.
• A minimum of three years of experience in a similar assistant to the Director role or senior administrative support role.
• Experience supporting senior leaders in a complex corporate environment; knowledge of the airline or transportation industry is an asset.
• Strong interpersonal skills, sound judgment, diplomacy and a client-oriented mindset.
• Demonstrated ability to handle highly confidential information with professionalism and discretion.
• Excellent organizational skills, strong attention to detail and the ability to manage priorities and multiple requests effectively.
• Proactive approach, autonomy and strong collaboration skills within a team environment.
• Excellent command of MS Office tools (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat, with demonstrated ease in using collaborative digital tools and artificial intelligence (e.g., Copilot); knowledge of SAP and Concur is an asset.
• Ability to learn quickly and adapt to new technologies.
• Oral and written fluency in French and English*.

A good knowledge of French is required for positions in Quebec. The incumbent will be required to communicate and collaborate frequently in English, both orally and in writing, with colleagues, customers, and other stakeholders in Quebec, the rest of Canada, and internationally.

• Temporary position for 12 months.
• On-site position based at our Côte-Vertu offices.
• Please note that the internal job title may differ from the posting title.

Artificial intelligence tools are used to analyze applications, whether to sort or preselect profiles based on criteria related to job requirements. All applications are then reviewed by our recruitment team to ensure a fair and inclusive process.

Employment Equity

At Transat, we foster an environment where inclusiveness, respect and equity reign. We endeavour to build a workforce that reflects the diversity of our customers as well as the communities to which we travel. We encourage women, members of visible minorities, ethnic minorities, aboriginal peoples as well as people with disabilities to submit their candidacy. Transat will accommodate people with disabilities throughout the recruitment and selection process. If you require an accommodation, please contact us in order to work together in meeting adequately your needs.