Assistant Team Coordinator Intern, Public Affairs Consultancy 6-month paid internship, Brussels

ABOUT THE JOB

FleishmanHillard’s Brussels office is seeking a Graduate Intern to support the Admin team.

FleishmanHillard in Brussels is Europe’s leading EU public affairs and communications consultancy. We have an excellent track record of advising blue-chip clients as they navigate regulatory, political and policy issues of substantial commercial and societal significance. Our approach hinges on close partnership, offering deep expertise and applying insight as well as creativity to our clients’ issues.

What you will do

This internship offers hands-on experience with a strong focus on office operations, administration and front-of-house coordination. Working closely with the Operations Manager, your responsibilities will include:

• Acting as the first point of contact at reception

• Supporting day-to-day administration, including calendar management, document preparation and database updates

• Coordinating meetings, including booking rooms, preparing materials and on-site setup

• Assist with travel arrangements for teams and clients

• Supporting office operations, including supplies, vendor coordination, and general organisation

• Support preparation of large (often multi-day) meetings, including materials production, event management, catering coordination and technical support (backing up IT support personnel)

Who you are

• You are a proactive and reliable team player with a positive, can-do attitude

• You are comfortable taking on administrative and reception responsibilities and understand their importance in a professional setting

• You are highly organised and able to manage multiple tasks and shifting priorities

• You have strong attention to detail and take pride in producing accurate, well-presented work

• You communicate clearly and professionally, with excellent written and spoken English and French (other languages are a plus)

• You enjoy working with people and creating a welcoming, well-run office environment

• You are confident using Microsoft Office (Word, Excel, PowerPoint) and general productivity tools

• You are hands-on, solution-oriented, and willing to support across a variety of operational tasks

WHY YOU SHOULD WORK FOR US

Our culture

Our Brussels FleishmanHillard team epitomises the best of Brussels in every way. With more than 20 nationalities and a huge variety of backgrounds, experience and skills, it’s a melting pot of energy, accuracy and creativity. We’re a modern, hybrid workforce, based in Brussels and further afield.

You will be excited by the thought of

• An exciting consultant job in a dynamic firm that’s part of an international network

• Having responsibilities of your own and objectives to deliver

• Continuous learning

Diversity, Equity and Inclusion

At FleishmanHillard Brussels, we value individuals for who they are, as they are. We are passionate about nurturing an inclusive environment characterised by mutual respect and understanding. FleishmanHillard Brussels is proud to be an equal opportunity employer. All applicants will receive consideration for employment without regard to race, religion, ethnicity, gender identity, sexual orientation, national origin, disability, or age. Our selection process reflects our commitment to equality of chances. Please let us know if you need any adjustments made during the interview process.

Development and Engagement

• You will get a smooth start by joining our 2-week-long Induction programme to learn about our office, global network, and teams.

• We are keen on Career Development – So join our trainings, language courses or any other development program that will help you grow personally & professionally and steer your career into the future you are planning.

A flexible hybrid working model

We encourage flexible working across three core dimensions: work from office, work from home and external events and meetings.

• Our modern and sustainable office in the heart of Brussels will always be our central meeting point and should drive collaboration, information exchange and collegiality. And yes, there are free fruit, coffee & drinks in the office.

• Event attendance to both gather intelligence and build a network is at the core of our business, as is face to face client interaction.

• Outside of work from office and external event and meeting attendance, you have the flexibility to work from home if you choose.

YOUR APPLICATION

You want to assist the Operations Manager in our public affairs team? Then apply now by sending your CV and completing the questionnaire in the application form.