Assistant, Program Manager

Position Summary:

The function of the Associate Program Manager is to provide strong management support and analytical advises to the project management team of the New Build and Special Projects The role is to give mission-driven new build project management association supporting the Management in their work through issue identification analysis and communications In addition the role includes management of separately assigned special projects Consults with internal clients in various departments (shoreside and shipboard) and with external partners (shipyard technical and design consultancies) to gather analyze and report data for recommended courses of action

Projects assigned are typically top priority high profile and multi-departmental initiatives for the organization and thus require continuous communication and interaction with the site office management onsite technical and design teams shipyard brand & other internal and external partners Manage all aspects of project planning tracking and status reporting and special project management as assigned and agreed with a project manager of respective vessel class

Program management essential Duties and Responsibilities:

Project program management and support the development tracking/monitoring and reporting of several small to medium size projects from inception to completion ensuring on-time
on budget delivery of project outputs
Project management of separately assigned special projects of vessel class
Flawless delivery support and coordination; area readiness lead
Resources management and workload support to the management team
Acting as project management’s analytical advisor and associate
Yard related items coordination owner
Supporting the project management through risk identification
analysis and communication
Applying an objective issue-analysis approach for project areas and subsystems tracking
Adapting the work approach according to changing project priorities
Responsibility of standardized
analytical and frequent reporting on newbuilding projects
Identification and proactive search of data sources
together with shipyard/ suppliers
Developing tools to help shipyard/ suppliers in forward-looking planning
Tracking total remaining work and displaying weekly/ monthly progress required for timely completion Tracking project progress against milestone plan
building simulations (projecting actual progress on the future)
Iterative development of reporting format based on management feedback and focus areas
Best practice definition and proactive sharing to other newbuilding projects and throughout the corporation
Consults with client to ascertain and define need or problem to obtain data required for solution
Analyzes data to determine solution such as implementation of alternate methods and procedures or changes in processing methods and practices
Develops processing methods and practices for communicating project status to extended teams and executive management
Supports project teams in collection of quantitative/qualitative statistics performs basic numerical analysis (financial
statistical)
Performs other duties as required This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position
Employees will be required to perform any other job-related duties assigned by their supervisor or management
Able to perform each essential duty satisfactorily with little to no guidance

Special Projects

Management of special projects for N/A Vessel Class
Main point of contact for the Miami office regarding all activities on special projects
Managing special projects in seamless collaboration with Shipyard and other partners
Close follow up of the special project construction and inspections with required interior and technical resources
Monitoring of the commissioning with required technical resources
Reporting on special project status during delivery phase
Ensuring completion of projects and lessons learned for each of the special projects
Development of tracking and monitoring tools based on TABLEAU software
Business intelligence coordination for and between the European NB offices

Qualifications:

Bachelor degree or above with a concentration in Business Administration Management Information Systems or a closely related discipline (Management Science Industrial Engineering) Experience: at least 10-15 years of relevant work experience in business development analytics professional services
technology or finance

Knowledge and Skills:

Solid written and verbal communication skills in English a must
Clear and precise communication at all levels of the organization essential
Excellent problem solving skills – strong analytical mindset and drive for solving complex challenges
Ability to learn quickly and understand technical systems
Strong collaboration and communication skills and ability to influence
Ability to developing new analytical approaches independently identify key issues collect data
conduct data analytics and visualize data to create impact and support decision-making
Excellent interpersonal skills
strength in communicating in a multicultural environment with all levels of employees and management
Excellent administrative
organizational and presentation skills
Ability to multi-task in a fast-paced environment
Ability to define problems collect data
establish facts and to draw valid conclusions
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
Ability to read analyze and interpret contracts financial reports legal documents
and government regulations
Ability to give and receive instructions in written and verbal forms and to effectively present information and respond to questions from management co-workers customers vendors
shoreside and shipboard employees
Software: Proficiency in MS Word Excel PowerPoint Visio and Project required Familiarity with email
internet applications and AutoCAD system essential
Internal Candidates: Knowledge of CAR process: budget approval reconciliation and reporting AMOS Niku Lotus Notes Database SQM filing system JDE
and Essbase
Ability to work for the multiple Newbuild projects and to work permanently onsite in Saint Nazaire
France
Fluent English and French skills
other languages considered as an advantage
Technical studies considered as an advantage

Physical Demands:

The physical demands described here are representative of those requirements employees must meet to perform the essential functions of this job with or without reasonable accommodations The employee is regularly required to sit stand write review and type reports compile data and operate a pc The employee communicates listens compares variables and assesses information Specific vision abilities required by this job include close vision and color vision The employee regularly moves about the office complex and may climb descend lift or move 10 pounds

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job with or without reasonable accommodations The environment includes office location and/or moving inside/outside the office A high noise level is possible if visiting shipboard dry dock new build or offsite locations Personal protective equipment will be provided as needed in these situations Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

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