Assistant - Operations

Job Title: Assistant – Operations
Employment Type: Contract (12 months)
Location: Bengaluru, India
Work Type: Office-based
Experience: 1–1.5 years

About ClinChoice
ClinChoice is a partner to the largest pharmaceutical, medical device, and consumer care
innovators in the world. Established in 1995, we provide expertise in clinical operations,
biometrics, regulatory affairs, pharmacovigilance, medical affairs, and toxicology to help our
partners advance healthcare by accelerating clinical trials with data-driven insights, delivering
the best strategies for product registration, and enhancing patient safety through real-world
and clinical analysis.
Our global delivery network has expanded to centers and satellite offices in the United States,
Mexico, the United Kingdom, Armenia, China, Japan, India, and the Philippines to help our
customers maintain regulatory compliance locally and globally.
We have forged future-defining partnerships with industry bodies and technology companies
to develop cutting-edge solutions that deliver our expertise with quality and precision.

Primary Responsibilities
• Biometric & Access Management: Manage biometric attendance systems and
employee access control. Activate access for new joiners and deactivate access for
exiting employees. Coordinate maintenance and troubleshooting of biometric devices.
Maintain and update biometric and access trackers.
• CCTV Monitoring & Maintenance: Monitor CCTV systems and ensure proper
functioning. Maintain CCTV time synchronization and recording accuracy. Coordinate
with vendors/service providers for maintenance and issue resolution.
• Security & Housekeeping Coordination: Supervise security and housekeeping
operations. Manage attendance and manpower allocation for security/HK staff.
Ensure workplace cleanliness, safety, and operational efficiency.
• Vendor Management: Coordinate with vendors for quotations, purchase orders, and
service requests. Manage order processing and follow-up activities. Maintain vendor
records and ensure timely service delivery.
• Invoice & Finance Coordination: Verify and process invoices accurately. Maintain
invoice trackers and documentation. Coordinate with the finance team for timely
submission and processing.

Secondary Responsibilities
• Stock & Inventory Management: Maintain stock records and inventory trackers.
Monitor stock availability and place orders as required. Ensure proper documentation
and tracking of assets/materials.
• Telecom Management: Handle telecom-related activities for Airtel, BSNL, and other
service providers. Track telecom payments and billing records. Coordinate issue
resolution with telecom vendors.
• Petty Cash & Credit Card Management: Maintain petty cash and corporate credit card
expense records. Update trackers and supporting documents regularly. Submit reports
and expense details to the finance department.
• Employee Transportation Coordination: Arrange cab services for employees as
required. Coordinate with transport vendors and ensure timely availability.
• QA & Audit Support: Maintain operational documentation as per organizational
requirements. Prepare and update PowerPoint presentations and reports for audits.
Support audit activities with accurate records and documentation.

Candidate’s Profile
• Graduation or Diploma in any discipline.
• Candidates staying close to the office location will be preferred.

Office Location
Subramanya Arcade – Bannerghatta Road, BTM Layout, Bengaluru, India.