Assistant Manager – Payroll and Benefits

SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 99,250 employees, SGS operates a network of over 2,700 offices and laboratories around the world.

• Responsible for overseeing the payroll processing and benefits administration functions with the following key responsibilities: 

• Planning, organizing and coordinating payroll and benefits administration functions 

• Provide assistance to the Compensation, Benefits and Compliance Manager on processing personnel movements, processing of annual salary increase and annual incentive program and other management reports , regional and global reporting requirements. 

• Training, supervising and evaluating the performance of assigned staff 

• Monitoring activities of payroll process and employee benefits services  

• Ensuring that all concerns of the employees are addressed accurately and timely by the team 

• Communicating with the providers on the requirements and issues and ensure compliance on the set SLAs.  

• Responsible in ensuring that the  required monthly accruals are prepared correctly and timely  in support to the monthly closing of Finance  

• Ensuring compliance with the laws of regulations of government agencies 

• Policy Development  

• Ensure efficient processing of final pay including coordination with the relevant teams involved in processing of clearances following the required 30-day rule of DOLE in releasing the final pay to the resigned employee 

• Collaborates with Finance to ensure smooth and timely submission of needed monthly accruals and extraction of personnel costs as requested 

• Responsible in timely submission of plantilla every payroll period and all advise for changes in cost allocation is confirmed to be updated in the appropriate period 

• Monitor timely remittance of government contributions and ensure that all related receipts are received thru Octans  

• Monitor and provide performance of the 3rd party payroll provider following the agreed processes and set timelines 

• Keep abreast with the latest government rulings eg tax and DOLE laws  and ensure its compliance 

• Ensure that required management reports, schedules and cost/variance  analysis are provided based on the agreed timelines and set by the requester including requests by auditors eg statutory financial audit, DOLE inspection audit , internal quality audit , corporate internal audit and CS reporting 

• Maintain the integrity and confidentiality of payroll records, and salary information 

• Ensure that all payroll records and other payroll supporting documents are kept in-tact either in soft or hard copies 

• Conduct shine orientation to new hires and newly regularized employees and refresher orientation for an update 

• Responsible in ensuring that all requests or queries of employees are responded and resolved based on the set KPI /timelines 

• Serve as a focal point on internal and external audit and ensure that all required audit requirements are delivered  

• Ensure that  reconciliation of employee and payroll data against all HRIS systems is done regularly and timely 

• Write and update policies related to payroll and benefits  

• Benefits 

• Oversee the administration of benefits as follows  and other employee services 

• Company Uniform 

• Annual Physical Examination 

• Annual Random Drug Testing 

• Annual vaccination programs (Flu, Cervical) 

• Service Awards 

• nsure that all mandatory benefits by the government are processed correctly and timely 

• Abreast with the latest government rulings related to payroll and benefits. 

• Perform other related duties as required and assigned by Compensation, Benefits and Compliance Manager and HR Country Director 

• Complies with the Quality, Health and Safety, Environment and Energy (QHSEE) policies and supporting objectives 

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• Graduate of either BS Computer Science, BS Psychology, or any Science or Business course 

• With minimum of 5 years experience on a managerial capacity , managing benefits and focused on payroll  

• Knowledge in payroll processing and implementation of employee benefits policies and its guidelines 

• Must have an extensive knowledge on the Philippine Labor Code and its implementing guidelines ; BIR ruling on withholding tax on compensation 

• Maintain a high level of confidentiality 

• Detail-oriented , demonstrated strength in regulatory compliance . 

• Has strong sense or urgency and sound judgement 

• Has initiative and resourcefulness in meeting objectives 

• Ability to effectively interact with all levels of organization 

• Knowledgeable  in MS Office particularly in Word, Excel and Outlook Express 

• Excellent listening, creative thinking and interpersonal skills, including the demonstrated ability to establish and maintain relationships and build influence with people internally and externally 

• Manages and executes projects, budgets and proposals, timelines and creative design to increase employee engagement and to sustain the employee culture. 

• Excellent listening, creative thinking and interpersonal skills, including the demonstrated ability to establish and maintain relationships and build influence with people internally and externally 

• Fluent in English and local language