Assistant Manager

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

We're looking for an experienced Assistant Manager to join our team in Gurgaon, India. In this senior-level administrative role, you will provide comprehensive support to executive leadership and cross-functional teams. The ideal candidate will demonstrate exceptional organizational skills, professional demeanor, and the ability to manage complex administrative operations with efficiency and precision. You will be instrumental in streamlining processes, coordinating high-level initiatives, and ensuring seamless day-to-day operations across the organization.

• Manage executive-level calendars, scheduling, and meeting coordination with meticulous attention to detail and competing priorities
• Prepare, organize, and maintain comprehensive documentation, reports, and records using established filing systems and digital databases
• Coordinate meetings and events, including agenda preparation, minutes documentation, and follow-up communications
• Arrange and manage travel logistics, accommodations, and expense reporting for executives and team members
• Communicate professionally with internal departments, external vendors, and stakeholders to facilitate business operations
• Maintain and optimize administrative databases, systems, and processes to improve organizational efficiency
• Support project coordination activities by tracking timelines, deliverables, and resource allocation
• Mentor and provide guidance to junior administrative staff, fostering a collaborative and professional work environment
• Identify opportunities for process improvement and implement solutions to enhance operational efficiency
• Manage confidential information with discretion and maintain the highest standards of professionalism
• Perform additional administrative duties as assigned to support organizational objectives

• 12+ years of progressive experience in administrative roles, with at least 3 years in a senior administrative capacity
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and email management systems
• Demonstrated expertise in scheduling software, calendar management tools, and organizational systems
• Meticulous attention to detail and commitment to accuracy in all administrative tasks
• Experience supporting executive-level leadership or senior management teams
• Proficiency in database management and digital filing systems
• Excellent interpersonal skills with a supportive and collaborative approach
• Preferred: Experience with project management tools, CRM systems, or data analysis software
• Preferred: Advanced Excel skills, including pivot tables and data visualization
• Preferred: Administrative Professional Certification or equivalent professional credential
• Preferred: Experience with presentation software and report generation

• Exceptional written and verbal communication skills with the ability to interact professionally at all organizational levels
• Strong time management and multitasking abilities with proven capacity to prioritize competing demands

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

 

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.