Assistant Manager, Company Secretarial

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms. 

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.                                                                                           

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

• Manage all aspects of in-house company board and committee meetings, including scheduling of quarterly and ad-hoc meetings, co-ordinating papers and distributing board packs, attendance at meetings and taking notes, drafting of the minutes, tracking actions, circulating minutes and making any updates following receipt of comments and filing of minutes
• Maintain and ensure ongoing compliance with terms of reference for boards and committees, in addition to the delegated authority and oversight registers for presentation to the board
• Complete any in-house company secretarial actions including new formations, dissolutions, mergers, change of officers, change of name etc.
• Drafting and maintenance of pro-forma minute templates for matters such as accounts approval and various header / footer template minutes, including directors’ disclosure of interests
• Maintain all local in-house company statutory registers
• Complete any in-house statutory filings with registrars in various jurisdictions, including annual confirmation statements, government filings, registration of change of officers etc. within required filing timeframes
• Review, update, create or advise on certain policies and procedures relating to in house entities or corporate governance matters
• Review of in-house company financial statements and inter-company or subordinated loans and presentation to relevant boards for approval, along with supporting any in house queries raised by the internal finance team or external auditors
• Manage and co-ordinate Group refinancing arrangements for in house entities including liaison with various law firms and Group Legal team and review and preparation of meeting minutes and refinancing documentation

• In depth knowledge of regulatory legislation  
• Professional qualification would be desirable 
• Corporate Governance experience and an understanding and experience of risk mitigation
• Excellent written and verbal communication skills
• Experience of creating board packs and taking minutes 
• Highly effective listening skills and able to make and communicate rational judgments in a decisive manner

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.  

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. 

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.  

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.