Assistant/Executive – Administration & Personnel
Expeditors
Posted: March 11, 2026
Interested in this position?
Create a free account to apply with AI-powered matching
Quick Summary
The Assistant/Executive – Administration & Personnel role involves providing administrative support to the company's global teams, ensuring high levels of service delivery and ensuring seamless operations. Key responsibilities include managing administrative tasks, coordinating with external vendors, and maintaining accurate records. Strong organizational skills, excellent communication skills, and a strong attention to detail are essential for this role.
Required Skills
Job Description
Company Description
As a Fortune 500 company, Expeditors employs more than 18,000 trained professionals in a worldwide network of over 340 locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our services include the consolidation and forwarding of air or ocean freight, customs brokerage, vendor consolidation, cargo insurance, time-definite transportation, order management, warehousing, distribution and customized logistics solutions. Expeditors is headquartered in Seattle, Washington.
Our Mission
We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us!
To manage and execute office administration, facilities Maintenance and procurement activities. The role also provides cross‑functional support for reception, travel administration, and invoice processing to ensure uninterrupted administrative and personnel services.
Responsibilities and duties include, but are not limited to, the following:
• Manage day‑to‑day office administration and facilities operations
• Coordinate maintenance, repairs, cleaning, pest control, and equipment servicing
• Liaise with landlords, building management, and service providers
• Monitor office safety, housekeeping, and workspace readiness
• Manage sourcing, ordering, and replenishment of office supplies and services
• Coordinate procurement documentation, invoice follow‑ups and expense administration
• Maintain vendor records, contracts, and asset registers
• Track and coordinate renewal of office licenses, permits, and subscriptions
• Maintain accurate administrative and compliance documentation
• Provide backup support for Admin and Personnel operations during absences or peak workload
• Support reception duties, travel administration, and invoice processing when the Receptionist is unavailable
• Assist with coordinating interviews, onboarding and offboarding as and when required
• To ensure a safe, efficient and well‑maintained workplace
• Diploma / Bachelor’s Degree in Business Administration or related field
• Minimum 2 years of administration, facilities, or procurement experience
• Good knowledge of computer and MS Office applications
• Good command of written and spoken English
• Organized, practical, and solution‑oriented
• Excellent communication and interpersonal skills, very customer minded and detail oriented
• Proactive, meticulous and able to take good ownership of tasks assigned.
• Strong coordination, negotiation, vendor management and follow‑up skills
Expeditors offers excellent benefits:
• Group Medical Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program