Assistant Controller - Aviation Industry

JetExcellence, LLC (“JE”) is seeking an Assistant Controller with solid knowledge of all aspects of accounting. 

The Assistant Controller supports the Accounting team in managing the daily accounting operations and financial reporting for a growing multi-entity aviation company. This position plays a key role in ensuring accuracy, timeliness, and consistency across all accounting, payroll, and compliance functions; including general ledger management, monthly close, owner billing, payroll support, and internal controls.

The ideal candidate has strong technical accounting skills, experience with multi-entity consolidations, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities:

General Accounting & Month-End Close

Assist with monthly and quarterly close processes for multiple entities

Prepare and review journal entries, account reconciliations, and supporting schedules

Maintain accuracy of the general ledger across all entities in accordance with GAAP

Support consolidation of financial statements and intercompany eliminations

Owner Billing & Revenue

Prepare and review monthly owner statements for aircraft management clients

Ensure owner expenses, management fees, and charter revenues are recorded accurately and timely

Collaborate with operations and accounting staff to verify aircraft cost allocations

Oversee daily AP and AR activity, ensuring proper coding and approval workflows

Review vendor payments, expense reimbursements, and charter invoices for accuracy

Support implementation and optimization of automation tools (Bill.com, Fyle, Corpay, etc.)

Assist with semi-monthly and monthly payroll processing for multi-state employees

Review payroll reports for accuracy of earnings, deductions, and employer taxes

Coordinate with HR and the Controller to ensure compliance with multi-state tax registrations, SUI/SIT, PFML, and workers’ compensation requirements

Maintain payroll journals, accruals, and reconciliations in the general ledger

Support annual filings (W-2s, 1099s, and 401(k) reporting) and ensure timely submissions

Maintain internal controls and documentation for audits, tax filings, and financial reporting

Assist with sales/use tax, FET (Federal Excise Tax), and other aviation-specific filings

Leverage accounting software (Sage Intacct, QuickBooks, or similar) to improve reporting efficiency

Assist in system integrations and data migrations as the company grows

Identify and implement process improvements to increase accuracy and reduce manual effort

Qualifications:

Bachelor’s degree in Accounting or Finance required (CPA or CPA-eligible preferred)

4+ years of progressive accounting experience, preferably in aviation, transportation, or multi-entity environments

Experience with multi-state payroll, payroll tax compliance, and reporting

Strong understanding of GAAP and internal controls

Experience with Sage Intacct, QuickBooks Desktop/Online, and payroll platforms such as BambooHR, Gusto, or ADP

Advanced Excel skills (pivot tables, XLOOKUP, SUMIFS, etc.)

Excellent attention to detail, organizational skills, and ability to manage multiple priorities

Proven ability to work independently and collaboratively in a fast-paced setting

Key Competencies:

Analytical and detail-oriented mindset

Strong communication and interpersonal skills

Ability to prioritize competing deadlines

Commitment to accuracy, efficiency, and process improvement

Confidentiality and professionalism

Benefits:

Fully paid health, dental and vision insurance for the employee
Paid Time Off (PTO)

401k Plan w/Matching

Jet Excellence, LLC is an equal opportunity employer that provides equal employment opportunities (EEO).