Assistant Admin Officer

The international institute of Tropical Agriculture (ITA) invites applications for the position below: these positions are funded by African development bank (ADB) under the support to agricultural research for development of strategic crops in African (SARD-SC).

ITA is an international non-profit research for development (R4D) organization created in 1967, governed by a board of trustees, and supported primarily by the consultative group of the international agricultural research (CGIAR). Our RAD is anchored on the development needs of sub saharah African. We develop agricultural solutions with our partners to eliminate hunger and poverty and consumer risks, enhancing crop quality and productivity, and generating wealth from agriculture, we have more than 100 international recruited scientists from about 35 counties and 900 nationally recruited staff based in various stations across Africa,

(2) Position, and (2) years renewable contract.

Job description:

The administrative assistants will work as members of SARD-SC projects team in Nigeria

Provide secretarial and administrative support to the scientists and other member of staff.

Prepare documents using the Microsoft office (word, excel, PowerPoint etc)

File management and handling of administrative issues.

Keep records of support staff and other scheduled of scientist’s records using appropriate record-handling methodology.

Liaise with other units in order to perform assigned tasks and to ensure that objectives and set goals are achieved.

Perform general office administrative duties.

Handle incoming mail, collection and distribution as well as mailing as directed,

Assist in organizing meetings.

Organize and maintain achieve for each scientist and his team.

Maintain records of casual and consultant contracts, expense claims and work schedule.

Prepare and assist in material procurement and track purchase orders as requested.

Manage general office assets including requisition, storage and distribution of stationery items manage scientists schedules (travels, leave-days) etc and assist with meetings and training logistics.

Prepare oracle requests (travel authorization, work-orders etc) and follow up to logical end.

B.Sc/HND in management or businessadministration forms a reputable university/college/polythenic.

Minimum experience of 3 years in asimilar position

Basic knowledge of accounting.

Good organizational and planning skillswith effective time management skills.

Ability to perform multiple tasksand work under pressure.

Excellent computer skills-Microsoftoffice packages.

Knowledge of immigration and visaprocedures.

Knowledge of work processes ininternational organizations.

Excellent communications skill.

Ability to work in a multi culturalsetting.