Assembly Studios Office Coordinator

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

NBCUniversal is looking for an Office Coordinator of studio, grounds and building operations to join our studio management team in Doraville, GA. In this role, you will be supporting the Facilities Leader who is responsible for overseeing general facility operations consisting of 40+ acres including soundstages, production offices, administrative offices, warehouse, mill buildings, along with food & beverage operations. 

You will work closely with site leadership in providing the highest level of customer service to the employees, clients, and guests on the property.

What You’ll Do

• Answer phones, greet visitors/vendors, take and deliver messages
• Keep calendars current, schedule meetings, coordinate travel schedules, confirm appointments, and prepare reports of various types
• Escort guests and visitors in and around the studio as needed from time to time
• Process vendor and visitor access requests/passes in collaboration with Security as needed.
• Interface with on-site workers, vendors, and clients
• Vendor relationship support and coordination including scheduling and billing
• Support general mail and package functions, both inbound and outbound.
• Manage ad-hoc requests to maintain a professional administrative operation with top tier customer service

Let’s Talk About You…

• Customer Service Champion – No request is too big or too small, you put customers and our people first and always with a smile.   
• Communicates with ease – Comfortable working across various departments (production services, vendors, client services) and functions (EHS, security, finance) to get jobs completed
• Tech-savvy – You are an MS Office whiz and can take on new software with ease
• Executer – You are a self-starter who aims to get things done, finding creative ways to solve challenges no matter how perplexing they may first appear
• Juggler – You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updating and informed

What You Must Have…

• High school diploma or equivalent
• 2+ years of prior experience in relevant capacity

What Would Make You a Stand-out:

• Ability to proactively anticipate needs and drive improvements
• Ability to work in a team environment in a helpful and positive demeanor to strengthen relationships and project enthusiasm for the job
• Consistently exhibits a quest for excellence, striving to constantly improve and develop an improved level of service
• Working knowledge of general facilities operations
• Project management experience
• Strong written and verbal communication skills

Additional Requirements:

• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].