Ariana Hall - Executive Assistant

Hey there! Click here to watch a video by Ariana Hall: https://www.youtube.com/watch?v=As9NvD99TVU

Hi! I’m Ariana, founder of Self Expressed Voice, Inc.—a high-performance coaching company dedicated to helping entrepreneurs not just succeed in business, but truly thrive in every aspect of their lives. We work with CEO/Founders, supporting their business growth, relationships, and deep personal transformation—helping them become happier, more fulfilled, and a greater force for good.

At the heart of our company is growth—for our clients and for our team. This is an environment where learning never stops, and excellence is the standard. Some of our team members have been with us for over 15 years because we cultivate a culture of growth, responsibility, and unwavering support.

This role is tailor-made for an Executive Assistant. Someone who thrives behind the scenes, ensuring everything runs like clockwork. You love the challenge of supporting a high-level executive, managing details with precision, and being the backbone of a thriving business.

This isn’t just another EA job—it’s an opportunity to be part of a mission-driven company, immersed in the world of personal growth and high performance, improving the lives of leaders that affect everyone they work with. You want to be a part of that impact, but don’t want to be a coach yourself, because working alongside a master coach and seeing transformation happen every day excites and inspires you. You love the idea of handling the details so that the small team of coaches can focus on making a difference.

Your key responsibilities:

🤝 Be the right hand to the CEO, ensuring seamless operations and time management.

📆 Manage scheduling, emails, and travel logistics with efficiency and foresight.

🔍 Anticipate needs and proactively solve problems before they arise.

✉️ Handle high-level communication with clients, partners, and team members.

📊 Support clients with scheduling and payment processes using Google suite

🚀 Own special projects that keep the business running smoothly and growing.

📱 Manage social media by drafting and posting variations on posts created by the CEO, engaging with the audience, and replying to comments.

🛍️ Handle personal tasks like booking appointments, making purchases, tracking deliveries, and conducting research.

🙌 Support the CEO in business development tasks, CRM work, and group course registrations.

🛡️ Protect time and priorities, allowing the CEO to focus on impact and results.

Working Hours ⏰: This is a full-time role, and you’ll need to be available Monday–Friday from 11:45am-8:15pm CET (overlapping with US Central Time), taking a 30 minute break for lunch, with flexibility based on the CEOs schedule.

Requirements:
To excel in this role, you need to have:

✅ 5+ years of Executive Assistant experience in a high-performance environment

✅ A natural ability to organize, anticipate, and execute at the highest level

✅ Exceptional communication skills — you’re clear, concise, and professional

✅ A high degree of discretion, reliability, and trustworthiness

✅ Great creative problem solving skills

✅ A love for personal growth, self-improvement, and mission-driven work

✅ Tech-savvy with experience using productivity tools and systems

✅ Equally able to work solo or collaborate without ego as the occasion requires

Brownie points if you:

⭐ Get REALLY excited about documenting processes and creating seamless workflows
⭐ Have experience growing social media accounts and engaging audiences
⭐ Work with exceptional speed and precision
⭐ Naturally great with people - making every interaction enjoyable
⭐ Focused on leveraging AI for automation, while prioritizing tasks that need a human touch.

You’re someone who is friendly, kind, and focused, with above-average emotional intelligence. You thrive in a fast-paced environment and enjoy creative problem-solving. You are open to constructive feedback, resourceful, strategic. You love making things run seamlessly and you don’t tend to take things personally. If you are passionate about being a part of a team that is a force for good, this role is for you.

Benefits:
What’s in it for you?

💰 $2,300 - $2,600 per month*
🕒 Full-time & fully remote
🌴 10 PTO days, including Thanksgiving, Christmas, New Year’s, and 7 of your choice

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This is our typical hiring process - occasionally, it may include extra steps.

We’ll handle all the screening and testing, so they see only the best-fit candidates - like you!

🔍 How to shine
• Read the role details carefully.
• Submit a thoughtful, high-quality application.
• Stay responsive - we’ll keep you updated at every stage.

✨ Important notes
• Apply only through JobRack; please don’t contact the company directly.
• We expect a respectful hiring experience - any disrespect means instant disqualification.
• This is a full-time, primary role (no freelancing or second jobs).

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