AR Specialist

Role Overview We are seeking a detail-oriented, bilingual Accounts Receivable Associate to manage our AR cycle and support broader accounting functions. You will be the primary contact for collections and cash applications while assisting with month-end close activities.
Core Responsibilities
• Support daily AR functions: cash application, transaction posting, customer record maintenance
• Manage billing, monitor open balances, and ensure accurate payment applications (ACH and credit cards)
• Draft and manage professional, non-aggressive correspondence for past-due accounts; coordinate with sales/account executives for timely collections
• Use Excel (including VLOOKUPs) to reconcile data, manage aging reports, and update KPI dashboards
• Assist with month-end close and annual audit preparation
• Maintain accurate customer and vendor records, including electronic filing of onboarding documents and contracts
Key Requirements
• Degree in Accounting, Finance, or Business Administration (required)
• 2–4 years of direct experience in Accounts Receivable, Collections, or General Accounting
• Minimum of 1 year in the same role at each previous employer (stable employment)
• Proficient in QuickBooks (required); ERP systems like NetSuite, SAP, or Oracle preferred
• Strong Excel skills (VLOOKUPs, data management) and Google Suite proficiency
• Fluent in English and Spanish (English C1 preferred)
• Working knowledge of GAAP standards
Skills & Attributes
• Excellent written and verbal communication; comfortable resolving billing issues by phone
• Strong analytical and problem-solving skills with attention to detail
• Exceptional organization and time management to handle full AR cycle from billing to reconciliation

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