AP / Procurement Specialist

Position: AP / Procurement Specialist
Organization: Cobalt Service Partners – Alpine Investors Portfolio Company – https://cobaltsp.com
Location: Winston-Salem, NC area

Cobalt Service Partners Overview

Cobalt Service Partners is a private equity–backed platform building the leading commercial access and security integration business in North America. Our partner companies design, install, and service mission-critical systems including access control, video surveillance, intrusion detection, and related low-voltage infrastructure for enterprise, institutional, and commercial customers.

Backed by Alpine Investors, a private equity firm specializing in middle-market companies in the services and software industries with $15B+ of AUM, Cobalt has scaled rapidly since launch, completing 40+ acquisitions and building a differentiated operating model in a large, fragmented, and growing market. Our leadership team combines deep operating experience with disciplined investment practices, and we are building a platform designed to scale through both organic growth and M&A.

Cobalt’s Core Values Are

• Unwavering stewardship: We believe advancing founders’ legacies is a privilege. We do right by our founders, teams, and customers in good times and in bad.

• Excellence in action: We hold ourselves accountable to the highest standards. We’re bold in our pursuits, don’t make excuses, and relentlessly empower each other to get the job done.

• Seek and tell the truth: We’re honest with ourselves and others. We do what we say we’ll do, say what needs to be said, and search for the right answer regardless of where it comes from.

• Love learning: We’re always learning as individuals, as a team, and as a business. We show up humble, curious, and with the courage to change our minds.

• Enjoy the ride: We’re fired up by our mission, love our team, and don’t take either for granted. We show up authentically, assume best intent, and try not to take ourselves too seriously.

Position Overview

Join the Cobalt Service Partners ecosystem as a Procurement & Accounts Payable Specialist and embark on a rewarding career where your skills and dedication are highly valued. The Procurement & Accounts Payable Specialist will be responsible for supporting operational efficiency and financial integrity. This position manages the end-to-end procurement process—ensuring timely and cost-effective sourcing of equipment, cabling, and installation materials—and ensures accurate, on-time processing of vendor invoices and payments. The role requires close coordination with project managers and accounting to maintain job costing accuracy and vendor compliance.

Key Responsibilities

Procurement Responsibilities:

• Issue purchase orders for security hardware, low-voltage equipment, network gear, and installation materials based on project needs and stock levels.

• Track and manage inventory replenishment using field service software (e.g., ServiceTitan) and coordinate deliveries to job sites or warehouses.

• Source vendors and negotiate pricing, delivery timelines, and return terms for items such as access control systems, cameras, NVRs, and structured cabling.

• Maintain relationships with key suppliers and monitor vendor performance.

• Work with project managers and service coordinators to align procurement with install schedules and avoid delays.

• Assist with RMA (Return Merchandise Authorization) and warranty processes.

Accounts Payable Responsibilities:

• Process incoming vendor invoices, match them with purchase orders and packing slips, and ensure accurate GL coding.

• Maintain up-to-date vendor records, W-9 forms, and payment terms within accounting systems (e.g., Sage Intacct).

• Manage weekly payment runs via check, ACH, or credit card, and ensure early-payment discounts and project cash flow targets are met.

• Monitor the AP aging report, resolve discrepancies, and respond to vendor inquiries professionally and promptly.

• Assist with month-end closing activities, including accruals and AP reporting for job costing.

Qualifications

• Experience: 2 years of procurement and accounts payable experience, preferably in construction, field services, or technology integration.

• Skills: Ability to work in a dynamic, fast paced environment; excellent communication and interpersonal skills; ability to interact with internal and external stakeholders at all levels; problem solving; ability to make sound business decisions; initiative and the ability to foresee customer and employee needs; ability to support simultaneous projects/priorities; understanding of job costing principles and inventory tracking.

Core Competencies

• Structured Problem Solver & Communicator: Synthesizes topics into clear, actionable executive communications

• Independent Operator with Bias for Action: Navigates ambiguity, prioritizes effectively, and takes decisive action aligned with Cobalt’s values

• Grit & Ownership: Perseveres through challenges, takes accountability for outcomes, and continually drives improvement

• Learns Relentlessly & Applies Quickly: Continuously seeks to understand new systems, business models, and integration patterns, rapidly translating learnings into practical improvements across implementations.

Compensation and Benefits

• Base salary of $55-60k DOE

• Bonus opportunity

• Medical, dental, and vision

• Paid time off and paid holidays

• 401k with company match