AP/AR Specialist

Company Overview
We are supporting a fast-growing packaging distributor serving the food industry nationwide. Their organization partners with food manufacturers, processors, distributors, and grower-shippers, providing packaging materials through a high-service, just-in-time model that helps keep production lines running efficiently. Their culture is built on strong values centered around customer success, ownership, continuous improvement, and collaboration. They balance high performance and accountability with a team-oriented environment. As they continue to scale, they are seeking a detail-oriented and highly organized professional to strengthen their financial operations.

Job Summary
The AR/AP Specialist plays a key role in managing accounts payable and accounts receivable functions while contributing to broader accounting and administrative needs. This position requires a strong understanding of accounting principles, excellent attention to detail, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities
• Maintain and manage accounts payable and accounts receivable ledgers with accuracy and consistency
• Process invoices, payments, and credit memos in a timely manner
• Research and resolve discrepancies related to customer or vendor accounts
• Send invoice reminders, statements, and follow up on outstanding balances
• Collaborate with accounting and operations teams to ensure data accuracy and integrity
• Assist with month-end, quarter-end, and year-end reconciliations
• Maintain and organize vendor and customer records
• Assist with onboarding new customers and vendors, ensuring accurate documentation
• Participate in preparation for audits, financial reviews, and compliance requests
• Provide administrative assistance to other departments as needed

Qualifications
• Bachelor’s degree in Accounting, Business Administration, or a related field
• Strong understanding of accounting principles and practices
• Prior experience managing accounts payable and accounts receivable
• Excellent organizational skills and strong attention to detail
• Strong problem-solving abilities
• Clear written and verbal communication skills
• Proficiency in Microsoft Office and experience with accounting software, particularly QuickBooks Online
• Ability to work independently and collaboratively in a team environment
• Ability to manage multiple tasks accurately in a fast-paced setting

Bonus Skills
• Sales tax filing and reporting experience across multiple states
• Knowledge of GAAP and experience applying it in daily accounting activities
• Treasury management experience
• Experience with ERP systems
• Exposure to financial planning and analysis (FP&A)