Angio Suite Scheduler / Medical Billing

Vascular Surgery Medical Group is a busy and growing vascular practice specializing in minimally invasive vascular procedures, vascular ultrasound, and patient-centered care. Our goal is to help patients get out of pain and back to living their lives through advanced vascular treatment and compassionate care. We are a team-oriented practice that believes in supporting each other, improving processes, and building a strong, positive work environment.

We are currently seeking a highly organized, detail-oriented Angio Suite Scheduler
to join our team. This is a key role in the practice and ideal for someone who understands authorizations, surgery scheduling, insurance processes, and medical billing workflows.

Position Summary

The Angio Suite Scheduler/Medical Biller is responsible for coordinating all procedure scheduling for the Angio Suite, managing insurance verifications and prior authorizations, scheduling surgeries and procedures, and supporting billing workflow by ensuring accurate documentation and authorizations are in place prior to procedures. This position plays a critical role in patient flow, revenue cycle support, and overall clinic efficiency.

This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with patients, physicians, clinical staff, insurance companies, and billing staff.

Key Responsibilities

Schedule vascular procedures, surgeries, office visits, and follow-up appointments

Coordinate the Angio Suite procedure calendar with physicians and clinical staff

Verify patient insurance eligibility and benefits

Obtain prior authorizations for procedures, imaging, and surgeries

Understand and manage the authorization process from submission through approval

Communicate with insurance companies regarding authorizations, benefits, and coverage

Ensure all authorizations are obtained prior to scheduled procedures

Manage the medical billing process to ensure procedures are authorized and billable

Support medical billing workflow by ensuring that correct insurance, authorizations, and procedure documentation are in place

Confirm scheduled procedures with patients and provide instructions

Coordinate scheduling between the main office and satellite locations (Hayward and San Ramon)

Enter and maintain accurate patient information in EMR system

Assist with front desk duties, including check-in and check-out, as needed

Maintain organized scheduling records and authorization documentation

Support overall clinic workflow and patient experience

Minimum Qualifications

Minimum 2 years of medical scheduling or medical front office experience

Experience with insurance verification and prior authorizations

Experience with surgery or procedure scheduling

Understanding of the medical billing process and insurance workflows

Knowledge of medical terminology

Strong computer skills

Experience with EMR systems such as Athena, Epic, or similar

Strong organizational and multitasking skills

Excellent communication and customer service skills

Valid Driver’s License

Ability to travel between offices (Hayward and San Ramon)

Preferred Qualifications

Bilingual English / Spanish

Experience in vascular, surgery, radiology, or specialty medical practice

Experience in scheduling surgical or procedural cases

Experience working in a fast-paced outpatient clinic

Experience working with billing teams or revenue cycle processes

Work Schedule

Monday – Friday

8:00 AM – 4:30 PM

Rare overtime or occasional weekends as needed

Travel between offices is approximately 25%

Compensation & Benefits

Hourly Pay: $25.00 to 28.00 per hour, based on experience
Expected Hours: 40 per week

Benefits Include:

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Flexible Spending Account

Paid Time Off (PTO)

Sick Leave

Uniform Allowance

Physical Requirements

Prolonged periods of sitting and computer work

Frequent phone use and typing

Walking between the clinic and the procedure areas

Occasional lifting of files or office supplies (up to 20 lbs)

Ability to travel between office locations

Ability to work in a fast-paced environment requiring multitasking and attention to detail

Ability to communicate with patients, physicians, and staff throughout the day