AIFM – Delegates of Oversight Senior Manager

Reports to the Conducting Officer - Compliance

Responsible for the ongoing establishment and operation of the Aztec AIFM business in Luxembourg. Working closely with our internal teams and clients, this role is tasked with driving the enhancement and consolidation of the existing oversight of delegates framework, ensuring it meets evolving regulatory and operational needs.

From the start, the individual will collaborate with colleagues to further develop and refine Aztec AIFM’s services and operations.

This is a very exciting opportunity to lead and shape a new service offering that is strategically important to Aztec and our clients.

The role is responsible for ensuring robust and effective oversight of all delegated functions within the AIFM, in line with regulatory requirements and internal governance standards. This role plays a critical part in safeguarding the AIFM’s accountability and ensuring that all delegates perform their duties to the highest standards.

You will be a key member of the AIFM team who collaborate together to achieve strategic outcomes for our people and clients.

We are open to hiring at either a manager or senior manager grade. The level, responsibilities and remuneration will be tailored based on the successful applicants existing experience.

Key responsibilities:

• Regulatory accountability

• Maintain personal accountability for delegated activities under AIFMD.

• Ensure compliance with regulatory obligations and demonstrate reasonable steps taken to prevent breaches.

• Delegate Oversight Framework:

• Drive, design, implement, and maintain the AIFM’s delegate oversight framework.

• Be responsible for the compliance with regulatory obligations regarding delegation, including due diligence, ongoing monitoring, and reporting.

• Approve and review delegation arrangements and ensure they meet regulatory and contractual standards.

• Due Diligence & Onboarding:

• Initiate and lead initial and periodic due diligence assessments of delegates (e.g., portfolio managers, administrators, distributors), assessing:

• Competence and resources.

• Risk management frameworks.

• Operational and compliance capabilities.

• Ongoing Monitoring:

• Conduct regular performance reviews and risk assessments of delegates.

• Drive and implement robust oversight arrangements, including:

• Regular reporting and performance reviews.

• Monitoring compliance with internal policies and regulatory requirements.

• Escalation and remediation of issues.

• Ensure oversight is proportionate to the complexity and risk of delegated activities.

• Governance & Reporting:

• Prepare reports for the Management Committee and the board.

• Be responsible for the relevant regulatory filings (e.g., CSSF).

• Maintain documentation to evidence effective oversight.

• Risk management

• Define risk appetite for delegated activities and ensure appropriate controls are in place.

• Monitor and report on risks associated with delegation.

• Regulatory Engagement:

• Act as a point of contact for regulatory inspections or audits related to delegation.

• Stay abreast of regulatory developments and industry best practices.

• Collaboration:

• Work closely with Legal, Risk and Compliance teams.

• Remain responsible for liaising with the delegates to ensure alignment with the AIFM’s objectives and risk appetite.

For more experienced candidates, there is the opportunity to take on Conducting Officer responsibilities for delegate oversight and to lead on other important topics.

Skills, knowledge, expertise:

• A relevant degree or other professional qualification

• In-depth knowledge of Luxembourg regulations

• 5 – 10 years of experience in similar function in financial sector

• Proven knowledge of oversight of delegates requirements and an ability to translate them into operational/process requirements

• Independent critical thinking and analysis

• Able to take responsibility, prioritise, use initiative and to get on with others as a team player

• Excellent interpersonal skills are required to develop close working relationships with colleagues, clients and stakeholders

• Solution-orientated and high level of integrity and dependability

• Effective communicator in both written and oral communication formats

We will provide the training, both in-house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.

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“For all accepted offers of employment with Aztec Financial Services (Luxembourg) S.A, candidates will be required to complete pre-screening requirements, including providing a criminal record certificate (extrait de casier judiciaire).”

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