After School Operations & Grant Manager - High School

Founded in 2002 by Governor Arnold Schwarzenegger, and with noteworthy support from Program Ambassador Kobe Bryant, After-School All-Stars, Los Angeles (ASAS-LA) is a leading after-school program provider whose programs educate, enlighten and inspire thousands of students each day through after-school activities centered around academic support; health, fitness and nutrition; the visual and performing arts; and youth leadership and community service learning.

In partnership with the City of Los Angeles and the Los Angeles Unified School District, Montebello School District, and charter school organizations, ASAS-LA brings innovative, cutting-edge enrichment programs that contribute to reducing drug use, crime and violence; while increasing the safety of students in the after school hours. The organization serves over 9,300 students daily at 48 schools located in at-risk areas throughout LA County, which include: 12 elementary schools, 31 middle schools, and five high schools.

As ASAS-LA Program Ambassador for the past five years, Kobe Bryant has provided tremendous support and life changing experiences to All-Star students.
The organization is part of the national After-School All-Stars, which provides after school programs in 14 regions, serving over 92,000 students.

Basic Assignment: The Operations and Grant Manager (OGM) will be responsible for a region of ASAS-LA sites in the Los Angeles County.

Qualifications:

• Minimum of five years experience working in the after school field in a supervisory capacity and program implementation. 
• Must possess a High School diploma or General Education Diploma (GED). Baccalaureate degree in education, social or human services, child development, recreation or related field is desirable. 
• Ability to communicate effectively in a team environment. 
• Respond to critical incidents and act promptly in an emergency situation.
• Skilled in problem-solving and decision-making.
• Ability to work cooperatively and collaboratively with School District staff, public officials, private sector officials, parents and community leaders.
• Knowledgeable in After School Education and Safety (ASES) and 21st Century Grant Requirements. 
• Experience in managing and tracking annual site budgets.
• Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail. 
• Excellent organizational and managerial skills.
• Must be proficient with computer software programs (i.e. Microsoft Office Software).
• Excellent written and communication skills.
• CPR and First Aid Certifications.
• Provide proof of clearance for DMV H-6, and Tuberculosis. 
• Must clear Drug Test and DOJ/FBI Live Scan.
• Fluency in a language other than English highly desirable

Major Functions

• Responsible for ensuring program excellence and operational integrity for a region of sites.
• Responsible for maintaining operational compliance as it pertains to policies and procedures.
• Provide support, guidance, and oversight to Program Coordinators in managing the day-to-day programmatic operational functions of sites.
• Review and approve session reconciliations and check requests.
• Operations and Grant Manager to add employee profiles into stratustime with supervision of Sr. Operations and Grant Manager.
• Support mission-based programming to a region of schools through effective leadership and programmatic best practices.
• Monitor and track student attendance and program dosage for evaluation and decision-making purposes. 
• Operations and Grants Manager to approve payroll in stratustime; including corrections prior to payroll close
• Assess job performance of Program Coordinators within their region.
• Monitor Sites responsibility of Cityspan completion.
• Monitor the certified assurances to guarantee fulfillment of grant requirements. 
• Maintain positive and open communication with all stakeholders on a school site including administration, faculty and core day teachers.
• Oversight of human resources including maintaining of employee files, livescan and background checks, First Aid/CPR certification, payroll records and timecards, etc.
• Manage documents needed for internal or external program audits.
• Monitor attendance sheets submission for data entry.
• Attend monthly Principal meeting with PC to ensure recommendations made at meeting are incorporated into program plan.
• Maintain positive and open communication with Senior Operations and Grant Managers through weekly meetings and periodic assessments.
• Collaborate with the Program Coordinators to maintain a safe and efficient working environment and ensure operating compliance at all school sites including incident and accident reporting, alleged sexual harassment and child abuse reporting and claims, maintaining of 1:20 staff/student ratios, etc.
• Serve as agency liaison for site-based visits conducted by LACOE.
• Maintain professional attitude, rapport, and appearance with all stakeholders.
• Available to work evenings and weekends.
• Attend all required management staff meetings, chapter meetings, school site meetings.
• Travel to off-site meetings, trainings and events.
• Perform other duties as assigned.