Advertising Coordinator – Prestige & T+L

Job Summary:
Responsible for coordinating advertising operations for Prestige and T+L, ensuring smooth communication between Sales, Editorial, Production, and Accounting teams. This role supports booking, billing, reporting, client servicing, and print/digital ad execution.

Key Responsibilities

Booking & Billing Coordination

Submit monthly ad bookings and digital proof of ads to the Accounting team.

Provide contracts, POs, and online/event ad examples via OneDrive for the invoice to the accounting dpt.

Submit page numbers and final booking details (Print & Online) for monthly P&L preparation to the PM team.

Record booking revenue in the BC system for the sales team.

Prepare and submit a monthly commission report for the head of sales

Manage petty cash and sales team allowances.

Advertising & Issue Management

Prepare and send the Special Project List for each issue (Cover, RADRA, Tie-in, PR News, VIP) to ensure proper job acquisition submission to PM and Editorial.

Prepare the Advertising List for each issue for dummy layout preparation for editorial and recheck with the sales team.

Manage print ad artwork process:

Follow up with clients for artwork submission

Coordinate proof preparation

Send proofs to clients for approval

Manage revisions and final approval

Reporting

Prepare and submit:

Sum up the Weekly sales report from the BC system to the head of Sales (including new & missing clients and ad summaries)

Monthly KPI Print reports

Annual revenue summary report for Head of Sales

Additional reports as requested

Client & Delivery Coordination

Prepare monthly client delivery lists, including complimentary copies from Sales to the circulation team.

Coordinate magazine packing and local delivery via messenger or Thai Post.

Arrange international delivery when required.

Order monthly print quantities in coordination with Sales and Marketing.

Internal Coordination

Work closely with Sales, Accounting, Editorial, Production, and Circulation teams to ensure accuracy and timely execution.

Conduct weekly cross-checks of advertising bookings with the Sales team.

Coordinate messenger tasks, including proof collection and magazine deliveries.

Support additional tasks assigned by the Sales team and supervisor.

Qualifications:

Strong organizational and coordination skills

Detail-oriented with good follow-up ability

Good communication skills in Thai and English

Proficient in Microsoft Office and file-sharing systems (e.g., OneDrive)

Ability to manage multiple deadlines effectively