Advancement Coordinator

The Williston Northampton School, an independent, co-educational boarding and day school located in Easthampton, MA, seeks a full-time, calendar-year Advancement Coordinator. The Advancement Coordinator supports the daily operations and core processes of the Advancement Office, including donor stewardship, annual fund, development, and administrative functions. The Coordinator should be a self-starter who is comfortable learning and using new tools, technology, and systems. The ideal candidate will be detail‑oriented, organized, and have experience in coordinating projects, meeting deadlines, and working in an office environment. Responsibilities will include, but are not limited to, Support the execution and distribution of stewardship materials, including managing a calendar of stewardship touchpoints and implementing mailings of stewardship materials; Assist with the logistics of annual fund appeals, including mail merges, printing, and mailing coordination; Manage office administration, printing projects, mailings, office supplies, equipment, and vendor interactions, ensuring smooth daily operations for the Advancement Office; Process invoices, reimbursements, and credit card statements for the Advancement Office; train staff and monitor individual expense entries for accuracy; Support data preparation for mailings and events, such as generating registration lists, simple data exports, event rosters, and nametags using pre‑built queries or saved reports. Full job description is available.

The successful candidate must enjoy the routine of office administration, have excellent written and oral communication abilities, attention to detail, the ability to prioritize and manage multiple projects effectively, and proficiency with the Microsoft suite of tools; a bachelor’s degree is preferred; three to five years of advancement or related experience, preferably in an academic environment. Must possess a valid driver’s license; must have the ability to work in a school environment by successful completion of all legally required and school required background checks including the state mandated CORI (Criminal Offender Record Information), SORI (Sex Offender Record Information), and fingerprint based criminal background check.

Qualified / interested candidates may submit letters of interest, resume, and references to Robin Claremont, Director of Advancement to the link provided. Full benefit eligibility. Non-smoking campus.