Admissions Assistant

The Admissions Assistant performs a wide range of administrative support functions for the Admissions Department and serves as a representative of Sinai Akiba Academy to employees, parents, and students. As the primary face of the Admissions Department, the Admissions Assistant will assist with all functions of the Admissions Office, including but not limited to the overall promotion of the school and its mission, and the preparation and support for admissions, retention and enrollment events throughout the year, demonstrating and maintaining applicant and family confidentiality throughout. This non-exempt, full-time position reports to the Interim Director of Admissions.

Sinai Akiba Academy is a preeminent private Jewish day school in Los Angeles, serving students in Early Childhood through Grade 8. Sinai Akiba Academy is undergirded by our school mission to engage students in the joy and discipline of learning, and nurture a community of ethical, critical thinkers who, shaped by our evolving Jewish tradition, walk through the world with confidence and humility. 

Our core values of Kehillah Kedoshah (Sacred Community); Talmud Torah (Academic Excellence); Derech Eretz (Kindness, Empathy, & Respect); Tzedek, Tzedek Tirdof (Ethical Responsibility); Avodat Halev (Soulful Intention), and Ahavat Yisrael (Love for Israel) serve as a commitment with the students, families and community members that we serve to energize the present, explore the past, and embrace the future.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide a positive, engaging, and warm experience to current and prospective families

Manage prospective family admissions process through processing of inquiries, scheduling tours, scheduling parent interviews, processing applications, scheduling student assessments (as applicable) and ensuring the timely completion of all supplementary application materials by applicant families.

Maintain and ensure the accuracy of the admissions database and work closely with the Student Registrar on student records

Prepare materials for prospective ECC-8th grade tours

Assist with the planning and execution of admissions event planning through coordination of meeting room reservations, equipment and setup requests, refreshments, notifications, and confirmations for events such as: summer play dates, open houses, Welcome Parent Reception, and other admissions-related programming

Coordinate with Interim Director of Admissions (IDA) and the Business Office to reconcile monthly expenses

Support the ordering of SAA-branded merchandise for employees, new students, and others as requested

Inventory and order departmental supplies, including recruitment marketing materials

Work with the IDA to maintain an accurate and detailed Department calendar of events, due dates, and schedules

Support various SAA departments, as needed, during major school events

Learn, use and apply technology as required by the School. Technology includes, but is not limited to, JagNet, Google Workspace, Paylocity, and other school-approved software

Perform other duties as assigned by the supervisor, Associate Head of School for Institutional Advancement, or HOS in support of the school's mission

PHYSICAL REQUIREMENTS

Ability to lift and move objects of up to 20 pounds

Substantial time spent standing, kneeling, walking, bending, stooping, squatting, and moving up and down stairs.

REQUIREMENTS AND QUALIFICATIONS

At least 3 years of high-volume administrative or relevant experience; Bachelor's degree preferred

Ability to work on campus 7:30 AM - 4:30 PM, Monday-Friday, with occasional overtime during evenings and weekends

Proficiency with Google Suite (Mail, Calendar, Docs, etc.) and uploading and downloading digital resources

Strong organizational skills and attention to detail

Ability to handle confidential information with discretion

Ability to anticipate departmental needs, multitask, and prioritize accordingly

Ability to work well with cross-functional teams, build strong relationships, and embody a growth and collaborative mindset

COMPENSATION AND BENEFITS

Hourly Rate Range: $24.50 - $27.50

Excellent benefit package with a portion of medical paid by SAA

Generous paid time off and holidays

403b and employer funded retirement plans

Professional development opportunities

In the spirit of pay transparency we share the hourly rate range for this position: $24.50 - $27.50. The hourly rate range is exclusive of fringe benefits, retirement plan employer contributions or potential stipends (for eligible employees). Pay ranges at SAA are reasonable estimates of what the School anticipates paying for a role but are not guaranteed. If hired at SAA, your final hourly rate will be determined by factors such as skills, education, experience, job level, part-time status and number of months of work per academic year. In addition to those factors, we believe in the importance of pay equity and consider internal equity with our current employees as a part of any final offer. Please keep in mind that the range mentioned above is the full hourly rate range for the role. Hiring at the maximum of the range is not typical for SAA in order to allow for future and continued salary growth.

Applicants may submit their resume for consideration to Kelly Schwartz, Interim Director of Admissions, at [email protected].

Sinai Akiba Academy provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws.