Administrator, Property Management (12-month contract) (Ottawa, ON)

You could be a circus performer for your innate ability to juggle anything that comes your way. You are smart, organized, and eager to support the property team at an enclosed shopping centre. You obsess over attention to detail and are known for your flexibility and resilience.  Happy to work both independently, and as part of a team, you are naturally positive, diplomatic and professional in your communications with others. 

You

Have a knack for fostering positive relationships with tenants

Are known for your attention to detail. You love to analyze & reconcile data

Are an independent self-starter with a strong work ethic

Thrive in a fast-paced environment with multiple interruptions and moving deadlines

You will

Act as the main point of contact for tenant inquiries and maintenance requests

Establish strong relationships with tenants and provide a proactive, exemplary level of service

Review, code and track accounts payables and prepare purchase orders

Be responsible for disbursement of tenant invoicing and related activities such as deposits, tracking payments and the collection of outstanding balances

Assist with financial statement variance reporting and rent roll review

Prepare welcome packages, tenant change documents, tenant notices, disburse tenant invoices and respond to inquiries

Collect tenant insurance certificates and ensure compliance to tenants’ leases

Assist with tenant move-ins and tenant move-outs and sending out the necessary correspondence

Collect and enter tenant sales reports and disburse percentage rent invoices

Liaise with third-party service contractors/trades, as required

Assist with preparation of annual operating and capital budgets preparation, as required

Work collaboratively with other team members in leasing, asset management, construction, accounting, and development, and all other stakeholders

Maintain utility tracking and other operational reporting, as required

Assist the property team in research and special projects

File and organize office documentation and perform data entry

Fulfill general reception duties (answer phones, greet guests, place supply orders, organize mail and courier packages)

Complete other miscellaneous duties, as assigned

You have

A minimum of 3 years’ experience as a Property Administrator with A/R and A/P experience

Excellent communication skills, both oral and written

Excellent organizational skills

Strong knowledge of MS Office and Excel

Experience with Yardi (an asset)

We have

Great, diverse, authentic people!

Unlimited career growth opportunities

Mentorship from the ‘best in the biz’

A Corporate Giving Strategy supporting community development

Annual salary reviews and performance bonuses

A 100% employer paid Benefit Plan with Healthcare Spending Account and Employee Assistance Program

An Educational Assistance Program

Dress for your day’ policy… and more!

Location: Carlingwood Shopping Centre - 2121 Carling Avenue, Ottawa, ON K2A 1H2

Salary range: $55,000 - $60,000 per annum, based on experience. 

We work hard. We work smart. We work in teams. We challenge the status quo and have fun doing it. We believe in developing our people to maximize their potential. Conversations are candid, conflict is swiftly resolved and coaching is continuous.

Anthem is a real estate development, investment and management company that strives, solves and evolves to create better spaces and stronger communities.

Founded in 1991, Anthem is a team of 850+ people driven by creativity, passion and direct communication. Anthem has invested in, developed or managed – alone or in partnership – more than 400 residential and commercial projects across North America. Our growing residential portfolio includes 44,000 homes that are complete, in design or under construction, from mixed-use residential to townhome, rental and single-family homes.  

We are Growing Places. 

Please, no unsolicited resumes or phone inquiries from agencies. View our Policy on Unsolicited Resumes on our website.