Administrator Office Management / Receptionist

We are a company that cares —about our staff, our clients, our partners, and the quality of the work we do. Founded in 1995, we are a dynamic global organization with more than 3,000 driven, dedicated, and passionate professionals.

At the forefront of medical science, we are committed to changing lives and bringing new medicines to those who need them most. Our work environment values collaboration, innovation, and excellence, making every team member’s contribution meaningful.

We are seeking professional, qualified, and enthusiastic candidates to join our well-established office in Vienna as a full-time Administrator Office Management / Receptionist.

In this role, you will be the voice and face of our company, ensuring that clients, colleagues, vendors, and visitors feel welcomed and well taken care of. You will thrive in a fast-paced environment, juggling multiple responsibilities with efficiency and a positive attitude.

Key Responsibilities:

• Liaise with vendors, support services, and internal departments regarding office management and office setup.
• Manage office supplies, equipment, and facilities services to ensure smooth operations.
• Receive and route all incoming calls, greet visitors, handle inquiries, and manage couriers.
• Organize business trips, meetings, and company events efficiently.
• Log, sort, and coordinate mail and shipments.
• Provide secretarial support, including preparing reports and drafting minutes of meetings.
• Assist with photocopying, transcribing, and faxing as required.
• Support administrative tasks related to mobile devices and attendance logs.

• College or university degree, or an equivalent combination of education, training, and experience that demonstrates the required knowledge, skills, and abilities.
• Previous administrative experience, preferably in an international company, is a plus.
• Full working proficiency in German and English.
• Strong communication, organizational, and interpersonal skills.
• Excellent problem-solving abilities, with the capacity to multi-task, take initiative, and act proactively.
• Discreet, trustworthy, and able to handle confidential information with care.
• Proficiency in MS Office (Word, Excel, PowerPoint).

Make the right move and elevate your career to the next level. Join a company that values its people and invests in their professional growth, development, and long-term success. Be part of a team where your contributions truly make a difference.

We Offer:

• Excellent working conditions in a supportive and collaborative environment.
• Extensive training and a friendly, professional team.
• Opportunities for personal and professional growth.
• A fair and attractive salary and benefits package starting at EUR 30,000 gross, with the final salary determined individually based on qualifications and experience.