Administrator, Office Management

We are the company that cares – for our staff, for our clients, for our partners and for the quality of the work we do.  A dynamic, global company founded in 1995, we bring together more than 2,800 driven, dedicated and passionate individuals.  We work on the frontline of medical science, changing lives, and bringing new medicines to those who need them.

We are seeking a detail-oriented and efficient Administrator, Office Management to join our team in Durham, NC. You will be involved in the following types of tasks:

• Office Management• Assists with ordering, inventorying and addressing employee’s queries regarding office supplies, including stationary, and office equipment
• Receives, sorts, distributes and keeps inventory stocks for office supplies, including stationary, and office equipment
• Provides basic maintenance of office equipment
• Maintain relationship with office vendors (coffee, stationary supplies, cleaning service, couriers companies, etc.)
• Manages courier shipments
• Provides business trip support (hotels, flights booking, supportive business trips documentation and reporting to Accounting)
• Work with Office Management on event planning including but not limited to regular social events, external events, holiday parties, offsite retreats in partnership with internal events team.

• Communication• Receives, provides basic and accurate information and routes all incoming calls, visitors, couriers, and correspondence.

• Administration• Prepares and maintains various administrative reports, at discretion of Office/Country Manager
• Provides miscellaneous administrative support to Office/Country Manager
•  Assists accounting with basic administrative tasks when requested

• Office Security, health and safety• Assist with training new employees in the security system, emergency evacuation and the Business Continuity Plan
• Maintain reports for the security and access system
• Assist with maintaining inventory of keys and assignment

• Other assignments as deemed necessary

• College or university degree, or an equivalent combination of education, training, and experience
• Previous administrative experience for 2+ years
• Experience working in an international company desired
• Prior experience with facility management preferred 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to multitask and prioritize effectively in a fast-paced environment
• Problem-solving skills and attention to detail

All your information will be kept confidential according to EEO guidelines.

For this position, PSI is not hiring individuals who require work visa for employment or continued employment now or anytime in the future.