Administrator, Engineering Services

The NYC Department of Buildings (DOB) is responsible for ensuring the safe and lawful use of buildings and properties by enforcing the NYC Construction Codes, Energy Code and Zoning Resolution. We facilitate compliant development with integrity, efficiency and professionalism. We are committed to becoming a premier municipal building organization, dedicated to enhancing the quality of life for all New Yorkers and making our city safer. We are committed to improving our performance and developing procedures that are streamlined, understandable and transparent.

The Engineering Services Division is comprised of three (3) units: Construction Safety Engineering (CSEng); Concrete Enforcement Engineering (CEU); and Cranes and Derricks (C&D). The three (3) units within Engineering Services are staffed predominantly by engineers, with nominal inspectorial and administrative staff in Cranes and Derricks. The Engineering Services portfolio covers a wide range of Department’s services: post-permit audits, audits of work without permits, site work, accident and incident response and reports, investigations and enforcement, occasional pre-permit audits, authoring building codes, memos, bulletins, legislative agenda, industry outreach, court appearances (ECB, civil and criminal) and design analytical work.

All administrative tasks for CEU and CSEng are managed by the Engineering Services Administrator.

Under general supervision, with some latitude for independent initiative and judgment, performs responsible administrative work, including:
- Provide administrative support to the Assistant Commissioner, Engineering Services
- Serve as the primary contact for division personnel, the public, DOB management, and other DOB units
- Coordinate communication and information between various units and Borough Offices when needed
- Coordinate and act as a liaison between Engineering Services and other DOB units, take messages, answer phone calls, field questions from the public and other units, set up appointments and prepare correspondence for unit managers
- Coordinate, assign and monitor workflow of administrative tasks related to CEU and CSEng
- Perform administrative functions related to processing of complaints, DOB violations and OATH Summons/ Environmental Control Board (ECB) violations, including data entry, disposition, maintenance, and dismissals
- Enter and/or modify Stop Work Orders and Vacates
- Retrieve data and information from DOB NOW and Building Information Search (BIS), as needed
- Monitor customer service counter, incoming calls, and unit inboxes, and assist with addressing questions regarding inspections and compliance reports
- Assist in the preparation and administrative processing of Emergency Declarations (EDs) and Immediate Emergency Declarations (IEDs)
- Perform database management for the division including creating and entering data, as needed
- Schedule meetings with owners, their professionals, and contractors with the Assistant Commissioner of Engineering Services
- Document violations served by other units on behalf of CEU and CSEng
- Log and prepare DOB and ECB violations on ECB Violation Batch Transmittal Form for presentation to the Administrative Enforcement unit (AEU)
- Collect and prepare documentation for Freedom of Information Law (FOIL) requests
- Perform timesheet administration and coordinate with Human Resources and Employee Experience (HREX) on other personnel requirements
- Prepare purchase orders and invoice processing for uniforms, equipment, and other necessary supplies
- Coordinate with IT and prepare necessary requisitions for network access, trouble reports, and software and hardware requests for CEU and CSEng
- Oversee and assist in processing paperwork for all CEU and CSEng
- Schedule interviews for hiring of employees, college aides, and interns; prepare the hiring documents and coordinate with HREX to ensure timely processing
- Schedule required training with Buildings University for CEU and CSEng
- Assist with other tasks and special projects at the behest of Assistant Commissioner and Executive Engineer of the Engineering Services division

REMOTE WORK
This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.

CIVIL SERVICE STATUS
Only permanent Principal Administrative Associates, applicants who are reachable on the Principal Administrative Associate open competitive list, and applicants as indicated below will be considered.

To Apply:
Visit Jobs NYC (cityjobs.nyc.gov) to view and apply for available positions. Search by agency (Department of Buildings), keywords, or for the specific Job ID #.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.