Administrative Support Specialist

ATI has a current need for a full-time Administrative Support Specialist. The Administrative Support Specialist will provide comprehensive administrative and operational support to building systems work groups, with primary focus on Building Automated System (BAS) and Heating, Ventilation, and Air Conditioning (HVAC) operations. Serves as administrative coordinator for scheduling, contract support, and liaison activities with Department entities and overseas posts.

Great Pay and Benefits for an Administrative Support Specialist

Competitive salary of $70,000 - $110,000/year depending on experience;

Position allows for 100% remote work;

11 annual paid holidays and minimum 13 days of paid leave;

Employee and family medical, dental, vision, and prescription insurance with 75% of the premiums paid by the company;

Employer paid short-term and long-term disability, and life insurance.

401(k) plan immediately vesting with 4% employer match; and

Professional development assistance including memberships, professional licenses, and tuition reimbursements.

Duties and Responsibilities

Duties may include, but not be limited to, the following:

Administrative Coordination (25%)

Manages schedules and coordinates activities for work group personnel

Arranges meetings, site visits, inspections, and other operational activities

Coordinates logistics across multiple locations and time zones

Supports administrative requirements for building systems operations

Contract and Procurement Support (20%)

Assists with contract administration, documentation, and tracking

Monitors Period of Performance (POP)

Tracks available budgets

Assists with funding requests

Monitors contract deliverables, milestones, and deadlines

Maintains contract files and supports compliance activities

Coordinates with contracting personnel and service providers

Processes administrative documentation related to contract performance

Electronic Country Clearance (ECC) Support (15%)

Collects required data and documentation for Electronic Country Clearance submissions

Prepares and submits ECC requests to overseas posts for staff travel

Tracks ECC status and ensures timely approvals

Travel Administration (15%)

Coordinates travel arrangements for personnel including transportation and accommodations

Tracks travel authorizations, itineraries, and related documentation

Maintains travel records and supports compliance with Department regulations

Processes travel-related administrative requirements

Coordinates ECC submissions with travel planning

Liaison and Coordination (10%)

Serves as administrative point of contact with Department bureaus and offices

Coordinates with overseas posts on administrative and logistical matters

Facilitates information sharing and communication between entities

Supports inter-departmental coordination activities

Office Management (10%)

Processes correspondence, reports, and operational documentation

Maintains organized filing and record-keeping systems

Handles communications and directs inquiries to appropriate personnel

Supports general office operations and administrative needs

Preventative Maintenance Service Contract (PMSC) Support (5%)

Provides administrative assistance for Preventative Maintenance Service Contract activities

Tracks preventative maintenance schedules and completion

Supports information flow between work groups and Department entities

Assists with PMSC-related administrative requirements

Required Qualifications and Experience

Minimum 10 years of administrative support experience

Minimum 5 years of industry experience (ability to understand and support engineers and technicians)

Candidates must be US Citizens

Must be eligible to obtain and maintain clearance; Candidate must be able to work independently in a secure or sensitive environment

Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Strong operational knowledge of DOS programs including: GFMS, BMIS, ECC portal, GMMS, GBI, IPP, ABR, Kahua, MyData, ROBO, and ILMS

Experience supporting technical or facilities management operations preferred

Familiarity with federal government administrative procedures preferred

Knowledge of Department of State operations, protocols, and computer systems preferred

Experience with contract administration or support preferred

Ability to work independently with minimal supervision

Strong organizational and time management skills

Excellent written and verbal communication abilities

Ability to handle multiple priorities and meet deadlines

Experience with scheduling, travel coordination, and office management

Professional demeanor and ability to interact with all organizational levels

Flexibility to support various operational requirements as needed

Attention to detail and commitment to accuracy

Job Type: Full-time

Pay Range: $70,000 - $110,000/year depending on experience

Location: Remote – Candidates must be located within the contiguous United States

Working Hours: Normal Work Hours – Monday – Friday (anticipate 40 per week).

About ATI

ATI, Inc. (www.atiinc.com) is a full-service consulting firm with over 45 years of experience solving complex facility and program management, construction, and environmental challenges for government and private sector clients. Committed to industry leadership, we deliver sustainable, innovative, and cost-effective solutions that drive results and prioritize client satisfaction. At the same time, we foster a dynamic, growth-oriented workplace where employees thrive. ATI is committed to operational excellence, reliability, and the highest standards of services in support of national infrastructure.

This job description is not intended to be all-inclusive. Selected candidate may perform other related duties as assigned to meet the ongoing needs of the organization.

ATI, Inc. provides equal employment opportunities to all qualified individuals, including protected groups, protected veterans and individuals with disabilities. ATI complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training. ATI is an E-Verify Employer in the United States. ATI will provide reasonable accommodations with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please let your recruiter know.